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Letter

Refund Request Letter

A letter requesting a refund of an amount paid, citing the reason and supporting details.

REQUEST FOR REFUND

[Company Letterhead]

Date: [DD/MM/YYYY]

To,
[Recipient Name]
[Company Name]
[Address]

Subject: Refund request against Invoice/Order No. [Ref. No.]

Dear Sir/Madam,

We had made a payment of Rs. [Amount] against [Invoice/Order No.] dated [Date] for [Goods/Services]. Owing to [Reason — e.g., cancellation / defective product / duplicate payment / non-delivery], we are entitled to a refund of the said amount.

We request you to kindly process the refund of Rs. [Amount] to our Account No. [Account No.], [Bank Name], IFSC [IFSC], or by the original mode of payment, within [Number] working days.

The relevant proof of payment is enclosed. We shall appreciate a confirmation once the refund is initiated.

___
[Your Name]
[Designation], [Company Name]

Before you use it — fill in / check

  • From (Payer)
  • To (Company)
  • Subject / Reference No.
  • Date

How to use this template

  1. Read through and replace every [bracketed] or blank placeholder with your actual details.
  2. Delete any clause that doesn't apply and add anything specific to your situation.
  3. Click Print / Save as PDF to download, or Copy text to paste into your letterhead.
  4. Get it signed / stamped / notarised as required, and keep a copy for your records.

This is a general, editable template for convenience only — not legal advice. For anything material, have a professional review it. TaxClue isn't liable for how it's used.