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Letter

Employment Confirmation Letter

A letter confirming an employee in permanent service after successful probation.

[Company Letterhead]

Date: [DD/MM/YYYY]

To,
[Employee Name]
[Designation]
[Department]

Subject: Confirmation of Employment

Dear [Employee Name],

We are pleased to inform you that on successful completion of your probation period, your services with [Company Name] are hereby confirmed as a permanent employee with effect from [Confirmation Date].

Your performance and conduct during the probation period have been found satisfactory. All other terms and conditions of your employment as stated in your appointment letter dated [Appointment Date] remain unchanged, except that your applicable notice period will now be [Notice Period].

We appreciate your contribution so far and are confident that you will continue to perform with the same dedication. We wish you a rewarding career with us.

Yours sincerely,

___
[Name]
[Designation, HR Department]

Before you use it — fill in / check

  • From
  • To/Recipient
  • Subject detail
  • Date

How to use this template

  1. Read through and replace every [bracketed] or blank placeholder with your actual details.
  2. Delete any clause that doesn't apply and add anything specific to your situation.
  3. Click Print / Save as PDF to download, or Copy text to paste into your letterhead.
  4. Get it signed / stamped / notarised as required, and keep a copy for your records.

This is a general, editable template for convenience only — not legal advice. For anything material, have a professional review it. TaxClue isn't liable for how it's used.