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Letter

Joining Letter

A joining letter submitted by an employee to confirm they have reported for duty.

Date: [DD/MM/YYYY]

To,
The HR Manager
[Company Name]
[Address]

Subject: Reporting for Duty as [Designation]

Dear Sir/Madam,

With reference to the appointment letter dated [Appointment Date] issued to me for the post of [Designation], I am pleased to inform you that I have joined [Company Name] today, [Joining Date], and reported to my supervisor [Reporting Manager].

I have submitted the required documents to the HR department and completed the joining formalities. I confirm that I have read and accepted the terms and conditions of my employment as mentioned in the appointment letter.

I am committed to discharging my duties diligently and contributing to the growth of the organisation. Kindly acknowledge my joining and guide me on the next steps.

Yours sincerely,

___
[Employee Name]
[Designation / Employee ID]

Before you use it — fill in / check

  • From
  • To/Recipient
  • Subject detail
  • Date

How to use this template

  1. Read through and replace every [bracketed] or blank placeholder with your actual details.
  2. Delete any clause that doesn't apply and add anything specific to your situation.
  3. Click Print / Save as PDF to download, or Copy text to paste into your letterhead.
  4. Get it signed / stamped / notarised as required, and keep a copy for your records.

This is a general, editable template for convenience only — not legal advice. For anything material, have a professional review it. TaxClue isn't liable for how it's used.