Director Change
Filing Services
DIN allotment, appointment of new directors & KMP, and resignation filing — all three ROC filings handled end-to-end by our CA/CS team on MCA V3 portal with SRN delivery in 2–3 working days.
What Are Director Change Filings?
Whenever there is any change in the composition of the Board of Directors or Key Managerial Personnel (KMP) of a company, the MCA must be notified through specific ROC forms. The Companies Act, 2013 mandates three forms for different director-related events — DIR-3 for obtaining a DIN, DIR-12 for intimating appointment or change to ROC, and DIR-11 for a director's own resignation record.
These filings are done on the MCA V3 portal (efiling.mca.gov.in) and require Digital Signature Certificates (DSC). Missing the 30-day filing window attracts ₹100 per day in penalty — with no upper cap. TaxClue manages all three filings end-to-end.
DIR-11 vs DIR-12 — Both Filed for the Same Resignation
When a director resigns, two forms are often filed for the same event: DIR-12 is filed by the company to inform ROC, and DIR-11 is filed by the director themselves as their own independent record. Both are legally distinct and serve different purposes. TaxClue handles both simultaneously.
DIR-3, DIR-12 & DIR-11 at a Glance
DIR-3 — DIN Application
Application for Director Identification Number. Filed by proposed director. Lifetime validity. No govt. fee.
DIR-12 — Appointment / Change
Filed by company within 30 days. ₹100/day penalty if late. DSC of authorised signatory required.
DIR-11 — Resignation
Filed by director within 30 days. Director's own DSC. Creates an independent, verifiable record.
30-Day Deadline — Critical
The 30-day window starts from the actual date of the event — not the Board meeting date.
How TaxClue Files Director Change Forms
Identify the Right Form(s)
Share your requirement with TaxClue — new appointment, resignation, or DIN needed. Our CA confirms which form(s) are required and whether both DIR-12 and DIR-11 should be filed simultaneously.
Collect & Verify Documents
Upload KYC documents, board resolution, consent letter (DIR-2), non-disqualification declaration (DIR-8), or resignation letter via WhatsApp or email. TaxClue verifies completeness within 2 hours and flags any missing documents.
Draft Board Resolution & Ancillary Documents
For DIR-12 filings, our CS drafts the board resolution, consent letter (Form DIR-2), and declaration (Form DIR-8). These are shared with you for review and director/company signature before filing.
Coordinate DSC Signature
The appropriate DSC (director's DSC for DIR-3/DIR-11, or authorised signatory's DSC for DIR-12) is used to digitally sign the form on MCA V3 portal. We guide all signatories through the e-signing process step by step.
File on MCA V3 Portal
Forms are submitted on efiling.mca.gov.in. The MCA portal processes the filing and generates a Service Request Number (SRN) immediately upon submission. Our team tracks the SRN until final approval.
Receive SRN & MCA Acknowledgement
Once approved, you receive the SRN, MCA acknowledgement PDF, and updated director master data confirmation — all sent via email and WhatsApp within 2–3 working days.
Documents Needed for Registration
PAN Card (self-attested)
Mandatory identity proof.
Aadhaar Card / Passport / Voter ID
Address and identity proof.
Passport-size Photograph (recent)
Recent colour photograph.
Residential Address Proof
Utility bill, not older than 2 months.
Mobile Number & Email
For OTP verification.
Class 3 DSC
Of proposed director.
DIN of the New Director
Must be allotted before appointment.
Consent Letter (Form DIR-2)
Signed by new director.
Board Resolution for Appointment
Approved by the Board.
Non-disqualification Declaration (DIR-8)
Confirming eligibility.
DSC of Company's Authorised Signatory
For filing on MCA V3.
CIN and Company Master Details
Company identification.
Signed Resignation Letter
Addressed to Board of Directors.
DIN of the Resigning Director
For form identification.
Class 3 DSC of Resigning Director
Director's own DSC.
Effective Date of Resignation
As stated in the resignation letter.
Board's Acknowledgement
Of resignation (if available).
Proof of Resignation Delivery
To the company.
When Must DIR-12 Be Filed?
The 30-day deadline starts from the actual date of the event — not the Board meeting date.
| Event | Trigger Date for 30-Day Countdown | Attachments Required |
|---|---|---|
| Appointment of Director | Date of Board Resolution approving appointment | DIR-2 (Consent), DIR-8 (Non-disqualification), ID proof |
| Resignation of Director | Date resignation letter is received by company | Resignation letter accepted by Board |
| Removal of Director | Date of shareholders' resolution / Board resolution | Ordinary resolution copy |
| Appointment of CEO / CFO / CS | Date of Board Resolution | DIR-2 (if director), Employment contract / appointment letter |
| Change in Designation | Date of Board Resolution changing designation | Board resolution |
| Death of Director | Date of death | Death certificate |
Penalties & Deadlines
Director change filings are time-critical. Missing the 30-day window attracts daily penalties.
Why Choose TaxClue?
SRN in 2–3 Days
From document submission to SRN delivery.
Board Resolution Drafting
Our CS drafts all necessary resolutions and ancillary documents.
DSC Co-ordination
We guide all signatories through the e-signing process.
All 3 Forms — One Engagement
DIR-3, DIR-12, DIR-11 filed together when needed.
No Hidden Charges
Transparent pricing. Government fees quoted upfront.
5,000+ Companies
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Frequently Asked Questions
Director Change Filed On Time, Every Time
TaxClue's CA/CS team handles DIR-3, DIR-12, and DIR-11 end-to-end — board resolution drafting, DSC coordination, MCA V3 filing, and SRN delivery in 2–3 working days.
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