Labour Law Compliance for Employers, Fully Managed by Experts
Stay compliant with every statutory labour obligation — EPF & ESI registration and monthly contributions, Professional Tax, Shops & Establishments, Gratuity, Bonus and Minimum Wages, statutory registers and returns, POSH and Labour Welfare Fund — and get ready for the four new Labour Codes. Our experts run it as an ongoing retainer so nothing is missed, with transparent pricing quoted upfront.
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What Is Labour Law Compliance?
A quick, plain-language explanation before the details.
Labour law compliance means meeting every statutory obligation you have as an employer — registering under EPF, ESI, Professional Tax and Shops & Establishments, depositing contributions on time, filing returns, maintaining prescribed registers, and following the Gratuity, Bonus, Minimum Wages and POSH rules.
These obligations arise under multiple statutes — the Employees’ Provident Funds & Miscellaneous Provisions Act 1952, the Employees’ State Insurance Act 1948, State Professional Tax and Shops & Establishments Acts, the Payment of Gratuity Act 1972, the Payment of Bonus Act 1965, the Minimum Wages Act 1948, the POSH Act 2013 and State Labour Welfare Fund Acts — now being consolidated into the four Labour Codes.
Administered by EPFO (via unifiedportal-emp.epfindia.gov.in), ESIC (esic.gov.in), State Commercial Tax and Labour Departments, and the internal mechanisms prescribed under the POSH Act.
Registrations remain valid while you operate; compliance is continuous — contributions and returns recur monthly and annually for as long as you employ staff.
Quick Facts
Is This Service Right for You?
Ideal for
- Companies, LLPs and firms employing staff on payroll
- Establishments crossing the EPF (20+) or ESI (10/20+) employee threshold
- Startups setting up their first HR and payroll compliance
- Factories, shops and commercial establishments needing S&E registration
- Employers with women employees needing POSH / ICC setup
- Businesses cleaning up a backlog of overdue registers and returns
You may need this if
- You employ staff and must deduct and deposit EPF, ESI or Professional Tax
- You have received (or want to avoid) an inspection notice or demand
- Your monthly ECR / ESI returns or annual filings are pending
- You need to register a new establishment under Shops & Establishments
- You must constitute an Internal Committee under the POSH Act
- You want a single team to run all labour compliance on retainer
Not sure if you need this?
Talk to an Expert →Why Labour Law Compliance Matters
Labour laws protect employees and carry real penalties for employers who default. Here is why staying compliant matters.
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01
Avoid Penalties & Prosecution
Non-payment of EPF/ESI attracts interest, damages and, in serious cases, prosecution of the employer and principal officers under the respective Acts.
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02
Protect Your Employees
Timely EPF, ESI, gratuity and insurance ensure your team gets provident fund, medical cover and statutory benefits they are entitled to.
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03
Stay Inspection-Ready
Properly maintained statutory registers and returns mean an inspection or audit finds your records in order — no scramble, no demand.
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04
Win Contracts & Tenders
Clients, principal employers and government tenders routinely ask for EPF/ESI codes and compliance certificates before onboarding a vendor.
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05
Meet POSH Obligations
Every workplace with 10 or more employees must constitute an Internal Committee and file the annual POSH report — a legal duty, not optional.
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06
Prepare for the Labour Codes
The four Labour Codes redefine "wages", social security and working conditions. Getting your structures right now avoids disruption later.
Simple, Transparent Pricing
Custom quote for your case
Fees depend on your business type and scope. Get a clear, itemised quote upfront — no hidden professional charges, government fee billed at actuals.
Who Can Apply?
Eligibility checklist
- You employ staff and pay wages/salary in India
- Headcount reaches the EPF (20+) or ESI (usually 10/20+) threshold
- Employees earn within the ESI wage ceiling and PT slabs of the state
- You operate a shop, establishment or factory requiring registration
- You have 10 or more employees, triggering the POSH Internal Committee
- Your state levies Professional Tax and/or Labour Welfare Fund
Everything You Need. One Professional Team.
EPF Registration & Returns
Obtain the PF code, generate monthly ECR, deposit contributions and file annual returns.
ESI Registration & Returns
Register under ESIC, add employees, file half-yearly/monthly returns and manage IP cards.
Professional Tax
Employer (PTEC) and employee (PTRC) registration, monthly/annual PT returns per state.
Shops & Establishments
New registration, renewal and amendments under the applicable State S&E Act.
Gratuity, Bonus & Minimum Wages
Compute and administer gratuity, statutory bonus and minimum-wage compliance.
Statutory Registers & Returns
Maintain and file the registers and periodic returns prescribed under each Act.
POSH Compliance
Constitute the Internal Committee, draft the policy and file the annual POSH report.
LWF & Labour Codes Readiness
Labour Welfare Fund contributions and structuring your policies for the four Codes.
What You’ll Receive
What Documents Are Required for Labour Law Compliance?
Requirements are grouped by the establishment, its employees and its governance documents. Keep clear scans (PDF/JPG) ready — everything is collected securely online, and we provide a checklist matched to the registrations you need.
Establishment
Entity & registration proof- PAN of the business entity
- Certificate of Incorporation / LLP agreement / partnership deed
- GST certificate
- Principal place of business address proof + rent agreement / NOC
- Bank account details / cancelled cheque
- Digital Signature Certificate of the authorised signatory
Employees
Workforce & wage data- List of employees with date of joining
- Salary / wage structure and monthly wages
- PAN & Aadhaar of employees
- Bank & UAN details of employees
- Attendance and leave records
- Nomination and declaration forms (Form 2, Form 11)
Governance
Policy & authorisation- Board resolution / authorisation for signatory
- Existing PF / ESI / PT codes (if any)
- POSH policy and Internal Committee details
- Standing orders / HR policy documents
- Prior returns and registers (for backlog clean-up)
EPF & ESI thresholds
EPF registration is mandatory once you employ 20 or more persons; ESI generally applies to establishments with 10 or more (20 in some states) employees earning within the wage ceiling. Voluntary coverage is also possible.
DSC for portal filings
Registrations and monthly returns on the EPFO and ESIC portals are filed using the authorised signatory’s Digital Signature Certificate (or e-Sign). Keep a valid Class-3 DSC ready.
State-specific PT, S&E and LWF
Professional Tax, Shops & Establishments and Labour Welfare Fund are state legislations — rates, slabs, forms and due dates differ by state, and multi-state employers register separately in each.
Deposit before deadlines
EPF and ESI contributions must be deposited by the 15th of the following month. Late deposit attracts interest and damages, so wage and attendance data must reach us on time each month.
Don’t have all the documents?
We’ll identify what your case needs →How Labour Law Compliance Works (Step by Step)
We set up your registrations once, then run monthly and annual compliance on an ongoing retainer — 100% online, with status updates throughout.
Compliance Assessment
We review your headcount, wage structure, state(s) of operation and existing registrations to map every applicable obligation.
Registrations
Obtain EPF, ESI, Professional Tax and Shops & Establishments registrations wherever missing.
Set Up Registers & Policies
Configure statutory registers, the compliance calendar, and POSH policy / Internal Committee.
Monthly Processing
Each month we compute contributions, generate the ECR/ESI/PT challans and file returns after your approval.
Periodic & Annual Filings
File annual PF (3A/6A), ESI, PT, LWF and POSH returns and keep records inspection-ready.
Ongoing Advisory
Handle inspections, notices, amendments and Labour Codes readiness as an ongoing retainer.
How Long Does Setup Take?
| Stage | Expected Time |
|---|---|
| Compliance assessment & document collection | Day 1–3 |
| EPF / ESI / PT / S&E registrations | Typically 7–15 working days |
| Ongoing monthly & annual compliance | Continuous (retainer) |
Registration timelines depend on the authority and state; portal processing and any physical verification can extend them. Once set up, contributions and returns recur every month, with annual filings on top.
Key Dates — At a Glance
| Frequency | What Is Due |
|---|---|
| Monthly | EPF ECR generation & contribution by 15th · ESI contribution & return by 15th · Professional Tax deduction, payment & return |
| Half-Yearly / Periodic | ESI half-yearly returns where applicable · Maintain wage, attendance & statutory registers · Update employee UAN/IP additions and exits |
| Annually | EPF annual return (Form 3A / 6A) · Labour Welfare Fund contribution (state-wise) · Annual POSH report to the District Officer |
| Event-Based | Register a new establishment / branch · Amend registrations on structural change · Respond to inspections, notices and demands |
Dates are indicative and may change with government notifications. Our team tracks every deadline so you never miss a filing.
Doing It Yourself vs TaxClue
Doing It Yourself
- Track EPF, ESI, PT, S&E, LWF and POSH obligations across states yourself
- Compute contributions and generate ECR / ESI / PT challans each month
- Deposit dues before the 15th to avoid interest and damages
- Maintain every statutory register in the prescribed format
- File monthly, half-yearly and annual returns accurately
- Constitute the POSH Internal Committee and file its annual report
- Handle inspections and demand notices without expert help
With TaxClue
- One team maps and monitors every applicable obligation
- Contributions computed and challans generated for you monthly
- Dues deposited on time with reminders before each deadline
- Statutory registers maintained in the correct format
- All monthly, half-yearly and annual returns filed for you
- POSH policy, Internal Committee and annual report handled
- Inspections, notices and Labour Codes readiness managed
Skip the guesswork.
Let an expert handle it →Common Mistakes That Delay Your Application
TaxClue reviews your documents before filing to reduce avoidable errors.
What Ongoing Compliance Applies
Monthly
- EPF ECR generation & contribution by 15th
- ESI contribution & return by 15th
- Professional Tax deduction, payment & return
Half-Yearly / Periodic
- ESI half-yearly returns where applicable
- Maintain wage, attendance & statutory registers
- Update employee UAN/IP additions and exits
Annually
- EPF annual return (Form 3A / 6A)
- Labour Welfare Fund contribution (state-wise)
- Annual POSH report to the District Officer
Event-Based
- Register a new establishment / branch
- Amend registrations on structural change
- Respond to inspections, notices and demands
Penalties & Consequences
Labour statutes carry interest, damages and prosecution for default. On-time compliance keeps you clear of demands and personal liability.
What is at stake if you do not comply
- Non-payment of EPF/ESI attracts interest, damages and prosecution of the employer
- Operating without required labour registrations invites penalty and prosecution
- Missing statutory registers on inspection triggers fines under each labour Act
- No POSH Internal Committee at 10+ staff — fine up to ₹50,000, rising on repeat
- Late professional tax attracts interest (around 1.25%/month) and penalty
| Default | Consequence |
|---|---|
| Late / non-payment of EPF dues | Interest under s.7Q plus damages up to 100% under s.14B, and prosecution |
| Late / non-payment of ESI contributions | Interest and damages, plus prosecution under the ESI Act |
| Operating without required registration | Penalty and prosecution under the applicable Act |
| Non-maintenance of registers / non-filing of returns | Fines under the respective labour legislation |
| No POSH Internal Committee / annual report | Fine up to ₹50,000, rising on repeat, and licence cancellation |
We track every due date and file on time so these exposures do not arise.
Regulatory Updates 2025–26
- 2025: The four Labour Codes (Wages; Industrial Relations; Social Security; Occupational Safety) consolidate 29 central labour laws and are being implemented in phases.
- 2025: Professional tax is a state levy capped at ₹2,500 per person per year, with PTEC for the business and PTRC for deducting employees' professional tax.
Why Businesses Choose TaxClue
One Team
Payroll, EPF/ESI, PT, S&E and POSH handled under one roof.
Nothing Missed
A compliance calendar and reminders so no return or deposit is overdue.
Transparent Fees
A clear retainer quote upfront — no surprises.
Digital Process
Share wage data and get updates online, every month.
Labour Codes Ready
We keep your structures aligned as the new Codes take effect.
Inspection Support
We stand with you on inspections, notices and demands.
Your Documents Deserve Professional Care
- Employee and payroll data handled under strict confidentiality
- Access limited to the team working on your file
- Communication over secure digital channels
- Records retained only as long as needed for compliance
Frequently Asked Questions
What does labour law compliance for employers include?
When is EPF registration mandatory?
When does ESI apply?
What is Professional Tax and who pays it?
Do I need Shops & Establishments registration?
What are the EPF and ESI payment deadlines?
When must I set up a POSH Internal Committee?
What is the Labour Welfare Fund?
What are the penalties for non-compliance?
What are the four Labour Codes?
Can you manage compliance for a multi-state business?
Do you offer this as an ongoing retainer?
What are the main labour law compliances for a business in India?
What are the new Labour Codes and when will they apply?
How does the definition of "wages" change under the Labour Codes?
Do labour law compliances apply to startups and small businesses?
What registers and returns must an employer maintain?
Official Sources & Legal References
Every obligation on this page is drawn from primary labour legislation and official government portals. Verify them directly:
- EPFO — Employer portalRegister your establishment, generate ECR and file EPF returns
- ESIC — Official portalESI registration, contributions and returns
- Ministry of Labour & Employment — Labour CodesThe four Labour Codes and central labour legislation
- India Code — labour statutesFull text of the EPF, ESI, Gratuity, Bonus, Minimum Wages and POSH Acts
Related Guides
Labour Law Compliance Resources — All Free
Put Your Labour Compliance on Autopilot
Expert-managed labour law compliance — EPF, ESI, Professional Tax, Shops & Establishments, POSH and the Labour Codes, run as an ongoing retainer. Free consultation, transparent fee quoted upfront, zero hidden charges.