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Letter

Promotion Letter

A letter informing an employee of their promotion to a higher role.

[Company Letterhead]

Date: [DD/MM/YYYY]

To,
[Employee Name]
[Current Designation]
[Department]

Subject: Promotion to the position of [New Designation]

Dear [Employee Name],

In recognition of your consistent performance, dedication and valuable contribution to [Company Name], we are pleased to promote you to the position of [New Designation] with effect from [Effective Date].

Consequent to this promotion, your revised annual CTC will be Rs. [Amount] and you will now report to [Reporting Manager]. Your new roles and responsibilities are detailed in the attached annexure.

All other terms and conditions of your employment remain unchanged. We are confident that you will shoulder your enhanced responsibilities with the same commitment and excellence.

Congratulations, and we wish you continued success.

Yours sincerely,

___
[Name]
[Designation, HR Department]

Before you use it — fill in / check

  • From
  • To/Recipient
  • Subject detail
  • Date

How to use this template

  1. Read through and replace every [bracketed] or blank placeholder with your actual details.
  2. Delete any clause that doesn't apply and add anything specific to your situation.
  3. Click Print / Save as PDF to download, or Copy text to paste into your letterhead.
  4. Get it signed / stamped / notarised as required, and keep a copy for your records.

This is a general, editable template for convenience only — not legal advice. For anything material, have a professional review it. TaxClue isn't liable for how it's used.