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Letter

Appointment Letter

A formal appointment letter confirming a candidate's selection and the terms of their employment.

[Company Letterhead]

Date: [DD/MM/YYYY]

To,
[Candidate Name]
[Address]
[City, PIN]

Subject: Appointment as [Designation]

Dear [Candidate Name],

With reference to your application and the subsequent interview, we are pleased to appoint you as [Designation] in [Company Name] with effect from [Joining Date]. Your place of posting will be [Location].

Your annual Cost to Company (CTC) will be Rs. [Amount], structured as per Annexure A. This appointment is subject to a probation period of [X] months, during which your services may be terminated with [Notice Period] notice on either side.

You will be governed by the rules, policies and code of conduct of the Company as amended from time to time. Please sign and return the duplicate copy of this letter as a token of your acceptance.

We welcome you to [Company Name] and look forward to a long and mutually rewarding association.

Yours sincerely,

___
[Name]
[Designation, HR Department]

Before you use it — fill in / check

  • From
  • To/Recipient
  • Subject detail
  • Date

How to use this template

  1. Read through and replace every [bracketed] or blank placeholder with your actual details.
  2. Delete any clause that doesn't apply and add anything specific to your situation.
  3. Click Print / Save as PDF to download, or Copy text to paste into your letterhead.
  4. Get it signed / stamped / notarised as required, and keep a copy for your records.

This is a general, editable template for convenience only — not legal advice. For anything material, have a professional review it. TaxClue isn't liable for how it's used.