Letter

Order Cancellation Letter

A letter formally cancelling a placed purchase order and requesting confirmation from the supplier.

ORDER CANCELLATION

[Company Letterhead]

Date: [DD/MM/YYYY]

To,
[Recipient Name]
[Supplier Company Name]
[Supplier Address]

Subject: Cancellation of Order No. [Order No.]

Dear [Mr./Ms. Recipient Name],

We refer to our Purchase Order No. [Order No.] dated [Order Date] placed for [Goods/Services] worth Rs. [Amount]. Due to [Reason — e.g., a change in requirement / delay in delivery / revised plans], we are constrained to cancel the said order with immediate effect.

We request you to acknowledge this cancellation and stop any further processing or dispatch against the order. Kindly refund the advance of Rs. [Advance Amount], if any, to Account No. [Account No.] within [Number] days.

We regret any inconvenience caused and value our continued relationship for future requirements.

___
[Your Name]
[Designation], [Company Name]

Before you use it — fill in / check

  • From (Buyer)
  • To (Supplier)
  • Subject / Order No.
  • Date

How to use this template

  1. Read through and replace every [bracketed] or blank placeholder with your actual details.
  2. Delete any clause that doesn't apply and add anything specific to your situation.
  3. Click Print / Save as PDF to download, or Copy text to paste into your letterhead.
  4. Get it signed / stamped / notarised as required, and keep a copy for your records.

This is a general, editable template for convenience only — not legal advice. For anything material, have a professional review it. TaxClue isn't liable for how it's used.