Petty Cash Register Format

An imprest petty-cash book recording small day-to-day expenses under analysis heads with a running balance.

PETTY CASH REGISTER (Imprest System)

Custodian: [Name] — Imprest Amount: ₹[10000] — Month: [Month, Year]

Date	Voucher No.	Particulars	Amount Received (₹)	Amount Spent (₹)	Conveyance	Stationery	Refreshment	Postage/Misc.	Balance (₹)
[01-Apr]	[—]	[To Imprest Received]	[10000]	[—]	[—]	[—]	[—]	[—]	[10000]
[02-Apr]	[PC-01]	[Auto fare]	[—]	[150]	[150]	[—]	[—]	[—]	[9850]
[ ]	[ ]	[ ]	[ ]	[ ]	[ ]	[ ]	[ ]	[ ]	[ ]

Maintenance note: Attach a supporting bill to every petty-cash voucher. At period-end, total the analysis columns, reimburse the custodian back to the imprest amount, and get the register verified by the accounts in-charge.

Before you use it — fill in / check

Custodian name
Imprest amount
Month
Date
Voucher no.
Particulars
Amount spent
Analysis head
Balance

How to use this template

Read through and replace every [bracketed] or blank placeholder with your actual details.
Delete any clause that doesn't apply and add anything specific to your situation.
Click Print / Save as PDF to download, or Copy text to paste into your letterhead.
Get it signed / stamped / notarised as required, and keep a copy for your records.

This is a general, editable template for convenience only — not legal advice. For anything material, have a professional review it. TaxClue isn't liable for how it's used.