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Register / Format

Minutes Book Format

A minutes format capturing the meeting details, members present, business transacted and resolutions passed.

MINUTES OF MEETING

[Company Name] — CIN: [U_____] — Minutes of the [Board Meeting / Annual General Meeting]

Meeting Type & Number[Board Meeting No. / AGM]
Day, Date & Time[Monday, 10-Apr-2025, 11:00 AM]
Venue[Registered Office / Video Conferencing]
Directors / Members Present[Name 1 (Chairman)], [Name 2], [Name 3]
In Attendance[Company Secretary / Auditor]
Leave of Absence[Name / Nil]

Business Transacted

Item No.Agenda ItemResolution PassedVoting (For / Against)
1[Leave of absence][Granted][Unanimous]
2[Approval of previous minutes][Confirmed and signed][Unanimous]
3[ ]["RESOLVED THAT …"][ ]

The meeting concluded with a vote of thanks to the Chair.

_______________________
[Chairman] — Date: [__________]

Maintenance note: Prepare and enter minutes within 30 days of the meeting, paginate serially, and get them signed by the Chairman. Minutes books must be kept at the registered office and maintained as permanent statutory records under the Companies Act, 2013 and applicable Secretarial Standards.

Before you use it — fill in / check

  • Company name & CIN
  • Meeting type & number
  • Date, time & venue
  • Directors / members present
  • Agenda items
  • Resolutions passed
  • Chairman signature

How to use this template

  1. Read through and replace every [bracketed] or blank placeholder with your actual details.
  2. Delete any clause that doesn't apply and add anything specific to your situation.
  3. Click Print / Save as PDF to download, or Copy text to paste into your letterhead.
  4. Get it signed / stamped / notarised as required, and keep a copy for your records.

This is a general, editable template for convenience only — not legal advice. For anything material, have a professional review it. TaxClue isn't liable for how it's used.