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Checklist

Annual Budget Preparation Checklist

Build a realistic annual budget covering revenue, costs, capex and cash flow, then get it reviewed and approved.

ANNUAL BUDGET PREPARATION CHECKLIST

Plan next year's numbers across revenue, cost, capital and cash flow.

Groundwork

  • ☐ Prior-year actuals vs budget reviewed
  • ☐ Business assumptions and growth targets agreed
  • ☐ Budgeting timeline and owners assigned
  • ☐ Departmental inputs collected

Revenue & Sales

  • ☐ Sales forecast by product / segment prepared
  • ☐ Pricing and volume assumptions documented
  • ☐ Seasonality and pipeline factored in

Costs & Overheads

  • ☐ Direct cost / cost of goods budget prepared
  • ☐ Payroll and manpower budget prepared
  • ☐ Fixed overheads (rent / utilities / admin) budgeted
  • ☐ Marketing and sales spend budgeted

Capital & Financing

  • ☐ Capital expenditure (capex) plan prepared
  • ☐ Depreciation impact estimated
  • ☐ Loan repayments and interest budgeted
  • ☐ Working-capital requirement assessed

Cash, Tax & Approval

  • ☐ Monthly cash-flow projection prepared
  • ☐ GST and advance-tax outflows scheduled
  • ☐ Contingency / reserve buffer built in
  • ☐ Budget vs target profitability reviewed
  • ☐ Budget approved by management / board
  • ☐ Monthly variance-tracking mechanism set up

Note: Align the budget with advance-tax instalment dates and GST outflows so cash planning stays realistic through the year.

Before you use it — fill in / check

  • Business/entity
  • Date
  • Responsible person

How to use this template

  1. Read through and replace every [bracketed] or blank placeholder with your actual details.
  2. Delete any clause that doesn't apply and add anything specific to your situation.
  3. Click Print / Save as PDF to download, or Copy text to paste into your letterhead.
  4. Get it signed / stamped / notarised as required, and keep a copy for your records.

This is a general, editable template for convenience only — not legal advice. For anything material, have a professional review it. TaxClue isn't liable for how it's used.