BOARD MEETING COMPLIANCE CHECKLIST
Steps to hold a valid board meeting under Section 173 of the Companies Act, 2013 and Secretarial Standard SS-1.
Before the Meeting
- ☐ Confirm gap since last meeting does not exceed 120 days
- ☐ Send notice with agenda at least 7 days before the meeting
- ☐ Circulate notes on agenda and draft resolutions
- ☐ Verify serial-numbered notice sent to every director at registered address/email
- ☐ Arrange video-conferencing facility with recording, if virtual
At the Meeting
- ☐ Verify quorum (1/3rd of total strength or 2 directors, whichever is higher)
- ☐ Confirm director interested in a contract does not participate in that item
- ☐ Note leave of absence for absent directors
- ☐ Transact and pass resolutions on each agenda item
- ☐ Record dissent or reservations of any director
Minutes & After the Meeting
- ☐ Draft minutes within 15 days of the meeting
- ☐ Enter finalised minutes in the minutes book within 30 days
- ☐ Get minutes signed by the chairman
- ☐ File MGT-14 for board resolutions requiring registration
- ☐ Update statutory registers with decisions taken
Note: A One Person Company, small company, dormant company or start-up need only hold one board meeting in each half of the calendar year with a gap of at least 90 days.