AGM COMPLIANCE CHECKLIST
For holding the Annual General Meeting under Sections 96-101 of the Companies Act, 2013 and Secretarial Standard SS-2.
Scheduling
- ☐ Hold AGM within 6 months of financial year-end (9 months for first AGM)
- ☐ Confirm gap between two AGMs does not exceed 15 months
- ☐ Fix date during business hours (9 a.m. to 6 p.m.) on a non-national-holiday
Notice
- ☐ Issue 21 clear days’ notice (or shorter with 95% member consent)
- ☐ Attach audited financial statements, Board’s and auditor’s reports
- ☐ Include explanatory statement for special business
- ☐ Send notice to members, directors and auditors
Conduct of Meeting
- ☐ Verify quorum (2 members for a private company)
- ☐ Transact ordinary business: accounts, dividend, director rotation, auditor
- ☐ Conduct voting by show of hands or poll as demanded
- ☐ Enable e-voting facility where applicable
- ☐ Record attendance and proxies received
After the Meeting
- ☐ Prepare minutes within 30 days
- ☐ File AOC-4 within 30 days of AGM
- ☐ File MGT-7A within 60 days of AGM
- ☐ File ADT-1 for auditor appointment within 15 days
Note: If the AGM cannot be held on time, apply to the Registrar for an extension of up to 3 months before the due date; the first AGM cannot be extended.