[Company Letterhead]
Date: [DD/MM/YYYY]
To,
[Employee Name]
[Designation]
[Department]
Subject: Termination of Employment
Dear [Employee Name],
This is with reference to the disciplinary proceedings / performance review concerning your employment. After careful consideration of the facts and your response, the Management has decided to terminate your services with [Company Name] with effect from [Effective Date].
You are advised to complete the handover of all Company property, documents and pending assignments to [Reporting Manager] on or before your last working day. Your full and final settlement, including dues payable as per applicable law, will be processed within [X] days of your exit clearance.
We thank you for your services and wish you well in your future endeavours.
Yours sincerely,
[Name]
[Designation, HR Department]