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Letter

Relieving Letter

A letter relieving an employee from their duties after resignation.

[Company Letterhead]

Date: [DD/MM/YYYY]

To,
[Employee Name]
[Designation]
[Department]

Subject: Relieving Letter

Dear [Employee Name],

With reference to your resignation letter dated [Resignation Date], we hereby confirm that you have been relieved from the services of [Company Name] with effect from the close of business hours on [Last Working Day].

You have served the required notice period and completed the exit formalities, including handover of Company property and clearance from all departments. Your full and final settlement will be processed as per Company policy.

We take this opportunity to thank you for your services and contribution during your tenure with us and wish you success and happiness in your future endeavours.

Yours sincerely,

___
[Name]
[Designation, HR Department]

Before you use it — fill in / check

  • From
  • To/Recipient
  • Subject detail
  • Date

How to use this template

  1. Read through and replace every [bracketed] or blank placeholder with your actual details.
  2. Delete any clause that doesn't apply and add anything specific to your situation.
  3. Click Print / Save as PDF to download, or Copy text to paste into your letterhead.
  4. Get it signed / stamped / notarised as required, and keep a copy for your records.

This is a general, editable template for convenience only — not legal advice. For anything material, have a professional review it. TaxClue isn't liable for how it's used.