Letter

Request for Certified Copies

A letter requesting an office or authority to issue certified copies of records or documents.

[On Applicant Letterhead / Plain Paper]

Date: [DD/MM/YYYY]

To,
The [Registrar / Copying Section / Concerned Officer],
[Court / Authority / Office Name], [Address].

Subject: Request for Certified Copies of [Document/Order] — [Case/Reference No.].

Respected Sir/Madam,

I, [Applicant Name], [party/reference — e.g., applicant in Case No. [Case No.] / holder of Reference No. [Ref No.]], request you to kindly issue certified/true copies of the following:

[List documents — e.g., order dated [Date] / registered deed / assessment record], [Number] set(s).

The copies are required for [Purpose — legal / official / record]. I am ready to pay the prescribed copying fee and complete any formalities. The requisite application form and fee, if any, are enclosed.

I request you to arrange the certified copies at the earliest. Thanking you.

Yours faithfully,
___
[Applicant Name]
[Case/Reference No.]

Before you use it — fill in / check

  • Applicant Name
  • Issuing Court/Authority
  • Documents & case ref
  • Date

How to use this template

  1. Read through and replace every [bracketed] or blank placeholder with your actual details.
  2. Delete any clause that doesn't apply and add anything specific to your situation.
  3. Click Print / Save as PDF to download, or Copy text to paste into your letterhead.
  4. Get it signed / stamped / notarised as required, and keep a copy for your records.

This is a general, editable template for convenience only — not legal advice. For anything material, have a professional review it. TaxClue isn't liable for how it's used.