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Letter

Quotation Cover Letter

A covering letter that accompanies a formal price quotation issued to a prospective customer.

QUOTATION COVER LETTER

[Company Letterhead]

Date: [DD/MM/YYYY]

To,
[Recipient Name]
[Client Company Name]
[Client Address]

Subject: Quotation for [Product/Service] — Ref. [Quotation No.]

Dear [Mr./Ms. Recipient Name],

With reference to your enquiry dated [Enquiry Date], we are pleased to enclose our quotation No. [Quotation No.] for the supply of [Product/Service].

The quoted price of Rs. [Amount] is inclusive of applicable GST and is valid up to [Validity Date]. Delivery shall be made within [Delivery Period] from receipt of a confirmed purchase order, on the payment terms of [Payment Terms].

Should you require any modification in specifications or quantities, kindly let us know and we shall be glad to revise the quotation accordingly.

We await your valued order and assure you of our best service at all times.

___
[Your Name]
[Designation], [Company Name]

Before you use it — fill in / check

  • From (Company Name)
  • To (Client Name)
  • Subject / Quotation No.
  • Date

How to use this template

  1. Read through and replace every [bracketed] or blank placeholder with your actual details.
  2. Delete any clause that doesn't apply and add anything specific to your situation.
  3. Click Print / Save as PDF to download, or Copy text to paste into your letterhead.
  4. Get it signed / stamped / notarised as required, and keep a copy for your records.

This is a general, editable template for convenience only — not legal advice. For anything material, have a professional review it. TaxClue isn't liable for how it's used.