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Letter

Payment Reminder Letter

A polite letter reminding a customer that an invoice payment has fallen due or is overdue.

PAYMENT REMINDER

[Company Letterhead]

Date: [DD/MM/YYYY]

To,
[Recipient Name]
[Client Company Name]
[Client Address]

Subject: Reminder for payment against Invoice No. [Invoice No.]

Dear [Mr./Ms. Recipient Name],

We wish to bring to your kind attention that our Invoice No. [Invoice No.] dated [Invoice Date] for Rs. [Amount] became due on [Due Date] and remains unpaid as on date.

We understand this may be an oversight. We request you to kindly arrange the payment at the earliest to keep our accounts in order and to enable uninterrupted service. If the payment has already been made, please ignore this reminder and share the transaction details.

We value your association and thank you for your prompt attention to this matter.

___
[Your Name]
Accounts Department, [Company Name]

Before you use it — fill in / check

  • From (Company Name)
  • To (Client Name)
  • Subject / Invoice No.
  • Date

How to use this template

  1. Read through and replace every [bracketed] or blank placeholder with your actual details.
  2. Delete any clause that doesn't apply and add anything specific to your situation.
  3. Click Print / Save as PDF to download, or Copy text to paste into your letterhead.
  4. Get it signed / stamped / notarised as required, and keep a copy for your records.

This is a general, editable template for convenience only — not legal advice. For anything material, have a professional review it. TaxClue isn't liable for how it's used.