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Letter

Business Follow-Up Letter

A courteous letter following up on a proposal, quotation or earlier communication awaiting response.

FOLLOW-UP LETTER

[Company Letterhead]

Date: [DD/MM/YYYY]

To,
[Recipient Name]
[Client Company Name]
[Client Address]

Subject: Follow-up on [Proposal/Quotation] dated [Earlier Date]

Dear [Mr./Ms. Recipient Name],

We hope this letter finds you well. We wish to follow up on our [Proposal/Quotation/Enquiry] dated [Earlier Date] regarding [Subject Matter], for which we are yet to receive your kind response.

We remain keen to work with [Client Company Name] and would be happy to address any questions or revise the terms to suit your requirement. A brief update on your decision timeline would help us plan accordingly.

Please feel free to reach us at [Phone/Email]. We look forward to hearing from you and to the possibility of a rewarding association.

___
[Your Name]
[Designation], [Company Name]

Before you use it — fill in / check

  • From (Company Name)
  • To (Client Name)
  • Subject / Reference
  • Date

How to use this template

  1. Read through and replace every [bracketed] or blank placeholder with your actual details.
  2. Delete any clause that doesn't apply and add anything specific to your situation.
  3. Click Print / Save as PDF to download, or Copy text to paste into your letterhead.
  4. Get it signed / stamped / notarised as required, and keep a copy for your records.

This is a general, editable template for convenience only — not legal advice. For anything material, have a professional review it. TaxClue isn't liable for how it's used.