NOTICE OF ANNUAL GENERAL MEETING
Issued under Section 101 read with Section 102 of the Companies Act, 2013 and Secretarial Standard SS-2
| Company Name (CIN) | [Company Name Ltd] ([CIN]) |
| Registered Office | [Registered Office Address] |
| Notice Date | [DD/MM/YYYY] |
Notice is hereby given that the [No.] Annual General Meeting of the members of [Company Name] will be held on [Day], [DD/MM/YYYY] at [HH:MM AM/PM] at [Venue / through Video Conferencing / OAVM] to transact the following business:
ORDINARY BUSINESS
- To receive, consider and adopt the audited Financial Statements for the year ended 31st March [YYYY] together with the Reports of the Board of Directors and Auditors thereon.
- To declare a dividend of [₹ __] per equity share, if any.
- To appoint a Director in place of [Name] (DIN [____]) who retires by rotation and, being eligible, offers himself for re-appointment.
- To appoint/ratify the appointment of Statutory Auditors and to fix their remuneration.
SPECIAL BUSINESS
- [Special resolution / ordinary resolution item, e.g. re-appointment of Managing Director / alteration of Articles].
By Order of the Board
For [Company Name]
____________________
[Name], Company Secretary / Director
NOTES:
- A member entitled to attend and vote is entitled to appoint a proxy in Form MGT-11; the proxy need not be a member. Proxy must be deposited at least 48 hours before the meeting.
- An Explanatory Statement under Section 102 in respect of the special business is annexed.
- The Register of Members and Share Transfer Books will remain closed from [DD/MM/YYYY] to [DD/MM/YYYY].
Compliance note: A general meeting requires not less than 21 clear days notice in writing or electronic mode under Section 101. Shorter notice is valid only if consent is given by members holding not less than 95% of the paid-up voting share capital.