MINUTES OF THE ANNUAL GENERAL MEETING
Recorded under Section 118 of the Companies Act, 2013 read with Secretarial Standard SS-2
| Company Name (CIN) | [Company Name Ltd] ([CIN]) |
| Meeting | [No.] Annual General Meeting |
| Day, Date & Time | [Day], [DD/MM/YYYY], [HH:MM AM/PM] |
| Venue / Mode | [Venue / VC / OAVM] |
MEMBERS PRESENT: [No.] members in person / proxy representing [___] shares
DIRECTORS PRESENT: [Names]
IN ATTENDANCE: [Company Secretary], [Statutory Auditor / representative]
1. CHAIRMAN & QUORUM
[Name], Chairman, took the chair. The quorum under Section 103 being present, the Chairman declared the meeting duly convened and called it to order.
2. NOTICE
With the consent of members, the Notice convening the meeting was taken as read.
3. ORDINARY BUSINESS
- Adoption of Accounts: “RESOLVED THAT the audited Financial Statements for the year ended 31st March [YYYY] together with the Reports of the Board and Auditors be and are hereby adopted.”
- Dividend: Declared at [₹ __] per equity share / Not recommended.
- Re-appointment of Director: [Name] (DIN [____]) re-appointed as a Director liable to retire by rotation.
- Auditors: [Name] appointed / ratified as Statutory Auditors at a remuneration of [₹ __].
4. SPECIAL BUSINESS
[Item] — passed as an [Ordinary / Special] Resolution.
5. RESULT OF VOTING
The resolutions were passed with the requisite majority [on a show of hands / poll / remote e-voting].
The meeting concluded with a vote of thanks to the Chair.
____________________
[Name], Chairman
Compliance note: Minutes of the general meeting must be entered in the minutes book within 30 days, be signed and dated by the Chairman of the meeting or the Chairman of the next meeting, and fairly and correctly record the proceedings as required by Section 118 and SS-2.