Compliance Format

Attendance Register for Meeting

A tabular Attendance Register to be maintained for every meeting of the Board and members, recording the presence of directors, members and invitees as required by SS-1 and SS-2.

ATTENDANCE REGISTER

Maintained under Secretarial Standard SS-1 (Board) / SS-2 (General Meetings) issued under the Companies Act, 2013

Company Name (CIN)	[Company Name Pvt Ltd] ([CIN])
Type of Meeting	[Board Meeting / AGM / EGM No.]
Day, Date & Time	[Day], [DD/MM/YYYY], [HH:MM AM/PM]
Venue / Mode	[Registered Office / VC]

S.No	Name	DIN / Folio / Client ID	Capacity (Director / Member / Proxy / Invitee)	No. of Shares (if member)	Mode (In person / VC)	Signature
[1]	[Name]	[DIN / Folio]	[Director / Chairman]	[-]	[In person / VC]	____________
[2]	[Name]	[Folio]	[Member]	[No. of shares]	[In person]	____________
[3]	[Name]	[-]	[Company Secretary / Auditor]	[-]	[In person]	____________

Total present: [Directors: __] [Members: __] [Proxies: __]
Quorum present: [Yes / No]

Certified by:
____________________
[Name], Company Secretary / Chairman

Compliance note: SS-1 and SS-2 require an attendance register to be maintained and signed by every director/member present. Directors participating through video conferencing are counted for quorum, and their attendance is recorded by the Chairman/Company Secretary in the register.

Before you use it — fill in / check

Company name
Meeting/period
Detail
Date

How to use this template

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Delete any clause that doesn't apply and add anything specific to your situation.
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