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Register / Format

Vendor / Creditors Ledger Format

A supplier-wise ledger tracking purchases, payments and the running payable balance for accounts-payable control.

VENDOR / CREDITORS LEDGER

Vendor: [Supplier Name]   GSTIN: [__________]   Account Code: [SUP-001]   Period: [FY]

DateParticulars / Bill No.Voucher TypeDebit – Payment (₹)Credit – Purchase (₹)Balance (₹)Dr/Cr
[01-Apr][Opening Balance][—][—][—][25000][Cr]
[05-Apr][Bill SUP/771][Purchase][—][94400][119400][Cr]
[20-Apr][NEFT Payment][Payment][50000][—][69400][Cr]
[ ][ ][ ][ ][ ][ ][ ]

Maintenance note: Post every purchase bill (credit) and payment (debit) to the correct vendor account and keep the running balance updated. Reconcile with the supplier’s statement periodically, settle within agreed credit terms, and use the closing balances for the creditors ageing / trial balance.

Before you use it — fill in / check

  • Vendor name & GSTIN
  • Account code
  • Period
  • Date
  • Bill no.
  • Debit (payment)
  • Credit (purchase)
  • Running balance

How to use this template

  1. Read through and replace every [bracketed] or blank placeholder with your actual details.
  2. Delete any clause that doesn't apply and add anything specific to your situation.
  3. Click Print / Save as PDF to download, or Copy text to paste into your letterhead.
  4. Get it signed / stamped / notarised as required, and keep a copy for your records.

This is a general, editable template for convenience only — not legal advice. For anything material, have a professional review it. TaxClue isn't liable for how it's used.