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Register / Format

Stock / Inventory Register Format

A perpetual stock register recording receipts, issues and running balance of quantity and value for each item.

STOCK / INVENTORY REGISTER

Item: [Item Name / Code]   Unit: [Nos/Kg/Ltr]   Store: [Location]   Period: [FY]

DateRef. / Voucher No.ParticularsReceipt QtyIssue QtyBalance QtyRate (₹)Value (₹)Remarks
[01-Apr][Op. Bal.][Opening Stock][—][—][100][50.00][5000][—]
[03-Apr][GRN-12][Purchase from Vendor][200][—][300][52.00][15400][ ]
[ ][ ][ ][ ][ ][ ][ ][ ][ ]

Maintenance note: Post every receipt (GRN) and issue (indent) on the same day and update the running balance. Reconcile with physical stock periodically and record shortages/excess. Retain records for GST and income-tax audit trail.

Before you use it — fill in / check

  • Item name / code
  • Unit
  • Store location
  • Date
  • Voucher no.
  • Receipt / Issue qty
  • Balance qty
  • Rate & value

How to use this template

  1. Read through and replace every [bracketed] or blank placeholder with your actual details.
  2. Delete any clause that doesn't apply and add anything specific to your situation.
  3. Click Print / Save as PDF to download, or Copy text to paste into your letterhead.
  4. Get it signed / stamped / notarised as required, and keep a copy for your records.

This is a general, editable template for convenience only — not legal advice. For anything material, have a professional review it. TaxClue isn't liable for how it's used.