Template

Employee Onboarding Template

An onboarding checklist to smoothly induct a new hire, from documentation and IT setup to induction and statutory enrolment.

EMPLOYEE ONBOARDING CHECKLIST

[Company Name] · New Hire: [Name] · Designation: [..] · Date of Joining: [DD/MM/YYYY]

Task	Owner	Target Date	Status (Done/Pending)
Collect ID, address, education & experience proofs	HR	[Day 1]	[..]
Signed offer / appointment letter & NDA on file	HR	[Day 1]	[..]
PF, ESI, Gratuity & bank/UAN enrolment	HR / Payroll	[Day 1–3]	[..]
Issue email ID, laptop, access cards & software	IT / Admin	[Day 1]	[..]
Company policy & code-of-conduct briefing	HR	[Day 1]	[..]
Team introduction & assign reporting manager	Manager	[Day 1]	[..]
Assign buddy & set 30/60/90-day goals	Manager	[Week 1]	[..]

Share this checklist with HR, IT and the reporting manager before the joining date so the new hire is productive from day one; complete statutory enrolments within the prescribed timelines.

Before you use it — fill in / check

Company/employee
Joining date
Task/status
Date

How to use this template

Read through and replace every [bracketed] or blank placeholder with your actual details.
Delete any clause that doesn't apply and add anything specific to your situation.
Click Print / Save as PDF to download, or Copy text to paste into your letterhead.
Get it signed / stamped / notarised as required, and keep a copy for your records.

This is a general, editable template for convenience only — not legal advice. For anything material, have a professional review it. TaxClue isn't liable for how it's used.