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Template

Purchase Order Template

A purchase order format that records what you are buying, from whom, at what price and on which terms.

PURCHASE ORDER

[Business Name] (Buyer) · PO No.: [PO-001] · Date: [DD/MM/YYYY]

Supplier (Bill From)

[Supplier Name] · [Address] · GSTIN: [_____] · Contact: [_____]

Ship To

[Delivery address] · Expected delivery: [DD/MM/YYYY]

#Item / descriptionQtyUnitRate (Rs.)Amount (Rs.)
1[Item][10][pcs][500][5,000]
2[Item][5][box][1,200][6,000]
Total (excl. taxes)[11,000]

Terms & Conditions

Payment terms: [30 days from delivery]. Taxes: [GST extra as applicable]. Delivery: [FOR destination]. Warranty: [_____].

Authorised by: ____________________ (Name, Designation, Date)

How to use: Issue a unique PO number, send to the supplier before dispatch, and match it against the invoice and delivery challan on receipt (3-way match).

Before you use it — fill in / check

  • Business name
  • Period
  • Detail
  • Date

How to use this template

  1. Read through and replace every [bracketed] or blank placeholder with your actual details.
  2. Delete any clause that doesn't apply and add anything specific to your situation.
  3. Click Print / Save as PDF to download, or Copy text to paste into your letterhead.
  4. Get it signed / stamped / notarised as required, and keep a copy for your records.

This is a general, editable template for convenience only — not legal advice. For anything material, have a professional review it. TaxClue isn't liable for how it's used.