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Compliance Format

Factory Annual Return Format

An annual return submitted by a factory occupier reporting employment, hours, accidents and welfare data.

ANNUAL RETURN — FACTORY

Furnished by the occupier/manager under the Factories Act, 1948 and the relevant State Factories Rules for the calendar year ending 31 December.

Name of Factory: [Company Name]   Registration / Licence No.: [__________]
Full Postal Address: [Address]   Nature of Manufacturing Process: [Process]
Name of Occupier: [Name]   Name of Manager: [Name]   Year: [YYYY]

ParticularsMaleFemaleAdolescent / YoungTotal
Average number of workers employed daily[___][___][___][___]
Total number of workers on roll[___][___][___][___]
Total man-days worked during the year[___][___][___][___]
ItemDetails
Number of days worked in the year[___]
Leave with wages availed / balance[___]
Number of accidents (fatal / non-fatal)[___] / [___]
Welfare facilities (canteen, crèche, first-aid, restroom)[Provided / Not applicable]
Compensation paid for accidents (₹)[Amount]

Certified that the particulars given above are true to the best of my knowledge and belief.

Place: [Place]   Date: [DD/MM/YYYY]     _______________________
Signature of Occupier / Manager

Compliance note: The annual return (commonly Form 21) must be submitted to the Inspector of Factories, usually by 15th/31st January of the following year (varies by State). A half-yearly return may also be required. Maintain the muster roll, leave register and accident register in support.

Before you use it — fill in / check

  • Company name
  • Employee
  • Amount/detail
  • Date

How to use this template

  1. Read through and replace every [bracketed] or blank placeholder with your actual details.
  2. Delete any clause that doesn't apply and add anything specific to your situation.
  3. Click Print / Save as PDF to download, or Copy text to paste into your letterhead.
  4. Get it signed / stamped / notarised as required, and keep a copy for your records.

This is a general, editable template for convenience only — not legal advice. For anything material, have a professional review it. TaxClue isn't liable for how it's used.