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Compliance Format

ESIC Declaration Form 1 Format

A declaration filed to register an employee under ESI and record family particulars for benefits.

EMPLOYEES' STATE INSURANCE — DECLARATION FORM (FORM 1)

Declaration under Regulation 11 & 12 of the ESI (General) Regulations, 1950 for registration of an employee as an Insured Person under the ESI Act, 1948.

Employer / Establishment: [Company Name]   ESIC Employer Code: [__________]

Name of Employee[Employee Name]Insurance No. (if any)[__________]
Father's / Husband's Name[Name]Date of Birth[DD/MM/YYYY]
Sex / Marital Status[__________]Date of Appointment[DD/MM/YYYY]
Present Address[Address]
Permanent Address[Address]
Aadhaar No.[__________]Bank A/c & IFSC[__________]
Nominee (Cash Benefit)[Name]Relationship[Relationship]

Particulars of Family Members eligible for Medical Benefit:

NameRelationshipDate of BirthWhether residing with IPDispensary
[Name][Relationship][DD/MM/YYYY][Yes/No][Dispensary]
[Name][Relationship][DD/MM/YYYY][Yes/No][Dispensary]

I declare that the particulars above are true.   Date: [DD/MM/YYYY]    _______________________
Signature / Thumb impression of Employee

Employer's certificate: The above person has been employed by us w.e.f. [DD/MM/YYYY].   _______________________ (Employer)

Compliance note: ESI applies where wages are up to ₹21,000/month (₹25,000 for persons with disability). Register the employee online within 10 days of joining to obtain the IP number and e-Pehchan card.

Before you use it — fill in / check

  • Company name
  • Employee
  • Amount/detail
  • Date

How to use this template

  1. Read through and replace every [bracketed] or blank placeholder with your actual details.
  2. Delete any clause that doesn't apply and add anything specific to your situation.
  3. Click Print / Save as PDF to download, or Copy text to paste into your letterhead.
  4. Get it signed / stamped / notarised as required, and keep a copy for your records.

This is a general, editable template for convenience only — not legal advice. For anything material, have a professional review it. TaxClue isn't liable for how it's used.