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Compliance Format

TDS Certificate Covering Format

A covering letter format used by a deductor while forwarding TDS certificates to a deductee, summarising the section, quarter and tax deducted.

TDS CERTIFICATE — COVERING LETTER

Forwarding of TDS certificate issued under Section 203 of the Income-tax Act, 1961

Deductor Name / TAN[Business Name] / [TAN]
Deductor PAN & GSTIN[PAN] / [GSTIN]
Letter No. & Date[Ref No.] / [DD/MM/YYYY]
Deductee (Party) Name / PAN[Party Name] / [PAN]
Financial Year / Quarter[FY 20XX-XX] / [Q1/Q2/Q3/Q4]
TDS Section[194C / 194J / 192 ...]
Certificate TypeCertificate No.Amount Paid/Credited ₹TDS Deducted ₹Deposited (Challan/BSR)
[Form 16 / 16A][TRACES Cert No.][₹ Amount][₹ TDS][Challan No. / Date]

We enclose herewith the above TDS certificate downloaded from TRACES for your records and for claiming credit in your income-tax return.

For [Business Name]
Authorised Signatory: ____________________

Legal note: Under Section 203 read with Rule 31, TDS certificates (Form 16 annually, Form 16A quarterly) must be issued to the deductee within the prescribed due dates and must be generated from the TRACES portal.

Before you use it — fill in / check

  • Business name/GSTIN
  • Party
  • Amount
  • Date

How to use this template

  1. Read through and replace every [bracketed] or blank placeholder with your actual details.
  2. Delete any clause that doesn't apply and add anything specific to your situation.
  3. Click Print / Save as PDF to download, or Copy text to paste into your letterhead.
  4. Get it signed / stamped / notarised as required, and keep a copy for your records.

This is a general, editable template for convenience only — not legal advice. For anything material, have a professional review it. TaxClue isn't liable for how it's used.