MONTHLY PAYROLL PROCESSING CHECKLIST
Inputs, computation and statutory payouts for the pay cycle
Inputs
- ☐ Freeze attendance, leave and overtime data
- ☐ Capture new joiners, exits and mid-month changes
- ☐ Update revised CTC / increment / arrears
- ☐ Record reimbursements and incentives approved
Computation
- ☐ Calculate gross salary and loss-of-pay days
- ☐ Compute EPF (12%) on eligible wages
- ☐ Compute ESIC (0.75% employee) where applicable
- ☐ Deduct Professional Tax as per state slab
- ☐ Compute monthly TDS on salary
- ☐ Recover salary advances / loan EMIs
Review & Disbursement
- ☐ Reconcile payroll register with previous month
- ☐ Obtain management sign-off on net payout
- ☐ Upload salary bank file and process transfer
- ☐ Generate and share password-protected payslips
Statutory Payments & Returns
- ☐ Deposit EPF and file ECR by 15th
- ☐ Deposit ESIC contribution by 15th
- ☐ Pay Professional Tax as per state due date
- ☐ Deposit TDS by 7th of next month
- ☐ File quarterly TDS return (Form 24Q) on time
Note: Late EPF / ESIC deposits attract interest and damages, so calendar all due dates for the month.