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Checklist

First Board Meeting Checklist

Cover every statutory item at the first board meeting held within 30 days of incorporation.

FIRST BOARD MEETING CHECKLIST

Agenda for the first board meeting to be held within 30 days of incorporation under Section 173(1).

Convening

  • ☐ Hold the meeting within 30 days of incorporation
  • ☐ Issue notice with agenda to all directors
  • ☐ Confirm quorum is present
  • ☐ Elect a chairman for the meeting

Constitutional Items

  • ☐ Note and take on record the Certificate of Incorporation, MOA and AOA
  • ☐ Note the first directors and their disclosures in MBP-1 and DIR-8
  • ☐ Appoint the first auditor within 30 days (else members within 90 days)
  • ☐ Adopt the company’s official seal, if any

Banking & Capital

  • ☐ Authorise opening of the company bank account and signatories
  • ☐ Take note of subscription money received from subscribers
  • ☐ Authorise issue of share certificates within 2 months

Compliance Setup

  • ☐ Note the registered office and authorise INC-22, if separate
  • ☐ Fix the financial year and books-of-account location
  • ☐ Authorise applications for PAN, TAN, GST and other registrations
  • ☐ Approve preliminary expenses reimbursement to promoters

Note: A company having share capital cannot commence business until it files the declaration of commencement in Form INC-20A within 180 days of incorporation. Add this action to the meeting minutes.

Before you use it — fill in / check

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  • Period/date
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How to use this template

  1. Read through and replace every [bracketed] or blank placeholder with your actual details.
  2. Delete any clause that doesn't apply and add anything specific to your situation.
  3. Click Print / Save as PDF to download, or Copy text to paste into your letterhead.
  4. Get it signed / stamped / notarised as required, and keep a copy for your records.

This is a general, editable template for convenience only — not legal advice. For anything material, have a professional review it. TaxClue isn't liable for how it's used.