Rules 6 explained: this guide covers what it means, who it applies to, the step-by-step process, documents required, fees, due dates and penalties in India — so you can stay compliant with confidence and avoid costly mistakes.
Rules 6 to 9 of the Madhya Pradesh Public Trusts Rules, 1962 carry out sections 9, 10 and 14 of the Madhya Pradesh Public Trusts Act, 1951 in Madhya Pradesh. They prescribe Form VI for reporting changes and the way the Registrar amends entries, a register of property in other districts (Form VII), a register of court decisions (Form VIII), and what an application for sanction of an alienation must contain.
This article explains rules 6 to 9 of the Madhya Pradesh Public Trusts Rules, 1962 as amended up to the date of the English text consulted on 3 October 2026 (published without amendment footnotes; bracketed words show that the State has amended it). Check the current text with the State's Devasthan Department or Registrar of Public Trusts before relying on it.
Rule 6: a change or proposed change is applied for in Form VI; entries are amended by scoring out in red ink with the Registrar's initials; he may correct clerical or accidental mistakes on his own motion. Rule 7: a Collector who receives entries about property in his district keeps an abstract in Form VII. Rule 8: the Registrar keeps a register of court decisions in Form VIII. Rule 9: an application for sanction of an alienation covers four points and is accompanied by an expert's valuation report; the Registrar may inquire and may impose conditions.
Rule 6: changes in the register
Rule 6(1). "An application under Section 9 (1) of the Act for any change or proposed change in the particulars recorded in the Register of Public Trusts shall be made in Form VI." The duty to report within ninety days is in section 9 of the Act.
Form VI is headed "Report of Changes that Have Occurred or are Desired in the Particulars Recorded in the Register of Public Trusts", with the name and registered number of the trust. It is addressed to the Registrar of Public Trusts of the district and applies under section 9(1) of the Act for recording changes. It has three columns: (1) nature of change, (2) reasons for the change, (3) remarks, if any. It carries the date, the signature and address of the working trustees, and a verification that the contents are true to personal knowledge or based on information received and believed to be true. The form is described by its headings only.
Rule 6(2). "Amendments in the entries in the Register of Public Trusts shall be made by scoring out in red ink the original entry or entries, and the addition or alteration initialled by the Registrar." The original entry is not erased; it stays legible.
Rule 6(3). "The Registrar may of his own motion correct clerical or accidental mistakes in any of the entries in the Register of Public Trusts. Every such alteration shall be initialled and dated by the Registrar." This power is separate from a section 9 change: it covers a slip, not a change in facts, and it is exercised without a report.
Rule 7: register of trust property situated in other districts
"Any Collector receiving under Section 10, copies of entries in regard to immovable property situate within his district of public trusts registered in any other district shall keep an abstract of such entries in a register maintained in Form VII." The section is explained in sections 10 to 12 of the Act.
Form VII is headed "Register Relating to Immovable Properties Situate in the District ... of Public Trust Registered in Other Districts". Its seven columns are: serial number; date; name of public trust; names of trustees and managers with addresses; office of registration; full particulars and approximate value of immovable property situate in this district; and remarks.
Rule 8: register of decisions of courts
"There shall be maintained in the office of the Registrar a register of decisions of Courts relating to public trusts in Form VIII." Form VIII is headed "Register of Decision of Court Relating to the Public Trust". Its seven columns are: serial number of trust; name of public trust; name of Court; date of decision; date of receipt of copy by the Registrar; nature of decision in brief; and date of correction of entries, if any, in the Register of Public Trusts.
The Act provides for a Civil Court's notice to the Registrar in proceedings in section 12 and for correction of entries after a suit in section 8(3); the register in Form VIII records the decisions and the date entries were corrected.
Rule 9: applications for sanction under section 14
Rule 9(1). "Every application for sanction of an alienation shall contain information inter alia on the following points":
| Point | Information required |
|---|---|
| (i) | Whether the instrument of trust contains any directions as to alienation of immovable property |
| (ii) | What is the necessity for the proposed alienation |
| (iii) | How the proposed alienation is in the interest of the public trust |
| (iv) | In the case of a proposed lease, the terms of the past leases, if any |
"Such application shall be accompanied by a valuation report of an expert." The words "inter alia" mean that the four points are the minimum and not the limit.
Rule 9(2). "The Registrar, before according or refusing sanction, may make such inquiry as he may deem necessary."
Rule 9(3). "In according sanction, the Registrar may impose such conditions, as he may deem fit, if he is of the opinion that the grant of sanction to the proposed alienation without imposing such conditions will be prejudicial to the interests of the public trust."
Section 14 of the Act requires previous sanction for the sale, mortgage, exchange or gift of immovable property and for leases beyond seven years (agricultural land) or three years (non-agricultural land or a building), and allows refusal only if the transaction will be prejudicial to the trust. Rule 9(3) adds a middle course: sanction subject to conditions, where without them the alienation would prejudice the trust. The Rules prescribe no form for the sanction application. If you are preparing one, our legal due diligence team can check title and the trust deed.
The four rules at a glance
| Rule | Subject | Form | Rule in short |
|---|---|---|---|
| 6 | Changes | VI | Application for change; red-ink amendment; clerical corrections by the Registrar |
| 7 | Property in other districts | VII | Collector keeps an abstract of entries received under section 10 |
| 8 | Court decisions | VIII | Register of decisions of Courts relating to public trusts |
| 9 | Sanction of alienation | None prescribed | Four points; expert's valuation report; inquiry; conditions |
Worked example
An invented trust, Shri Ratlam Shiv Mandir Trust, registered at Ratlam, changes its working trustee. The new working trustee, Mr Gopal Tiwari, files Form VI. The Registrar amends the entry by scoring out the old name in red ink and initialling the new one. The trust wishes to sell a plot; Mr Tiwari applies for sanction, stating that the trust deed has no direction on alienation, why the sale is needed, how it benefits the trust, and enclosing an expert's valuation report. The Registrar inquires and gives sanction on the condition that the sale price is deposited in a stated manner, because without that condition he thinks the sale would prejudice the trust.
Practical points
- Use Form VI and attach papers that prove the change.
- Expect the old entry to be struck out in red ink, not erased.
- Ask the Registrar to correct any clerical mistake you notice in your trust's entry.
- Include the expert's valuation report with every application for sanction of an alienation.
- State the necessity and the benefit to the trust clearly; the Registrar may impose conditions.
Need help with a sanction application?
A sale or lease of trust property that lacks sanction is not valid, and a weak application invites refusal or conditions. We can read the deed, prepare the application with the valuation and follow it up with the Registrar. Contact us through legal due diligence to begin.
Key takeaways
- A change or proposed change is applied for in Form VI (rule 6(1)).
- The Registrar amends entries by scoring out in red ink and initialling, and may correct clerical mistakes on his own motion.
- Collectors keep a register of property in their district in Form VII, and the Registrar keeps a register of court decisions in Form VIII.
- A sanction application states four points and carries an expert's valuation report (rule 9).
- The Registrar may inquire, and may impose conditions when sanction without them would prejudice the trust.
Read next
- Section 9 of the Madhya Pradesh Public Trusts Act, 1951: change in registered particulars
- Sections 13 and 14 of the Madhya Pradesh Public Trusts Act, 1951: investment and sanction for sale of trust property
- Rules 10 to 14 of the Madhya Pradesh Public Trusts Rules, 1962: accounts, audit and special audit fee
Disclaimer: Based on the English texts of the Madhya Pradesh Public Trusts Act, 1951 and Madhya Pradesh Public Trusts Rules, 1962, as consulted on 3 October 2026; those copies do not state the date of their last amendment. Later amendments, State notifications and current fees should be checked with the State authorities. This article is general information, not legal advice; check the official text before acting.