Rules 10 explained: this guide covers what it means, who it applies to, the step-by-step process, documents required, fees, due dates and penalties in India — so you can stay compliant with confidence and avoid costly mistakes.
The last four rules of the Registration of Charges Rules cover the company's own register of charges, who may inspect it, how a wrong or missing entry is corrected and who signs charge forms when the company is under insolvency resolution or liquidation. This article states rules 10 to 13 as amended up to G.S.R. 664(E) dated 29 August 2022 per the MCA e-book; later amendments should be checked.
Every company keeps a register of charges in Form CHG-7 at its registered office, written up forthwith after creation, modification or satisfaction and authenticated by a director, the secretary or an authorised person. The register is kept permanently and the instruments for eight years from satisfaction. Members and creditors inspect it without fee. Errors in registered particulars, or late satisfaction filings, are dealt with on an application to the Central Government in Form CHG-8. CHG-1, CHG-4, CHG-8 and CHG-9 for a company under resolution or liquidation are signed by the resolution professional or liquidator.
Rule 10: the company's register of charges
| Sub-rule | Requirement |
|---|---|
| (1) | Every company keeps at its registered office a register of charges in Form CHG-7, entering the particulars of all charges registered with the Registrar on any property, assets or undertaking of the company, particulars of property acquired subject to a charge, and particulars of any modification or satisfaction of a charge. |
| (2) | Entries are made forthwith after the creation, modification or satisfaction of the charge, as the case may be. |
| (3) | Entries are authenticated by a director, the secretary of the company or any other person authorised by the Board for the purpose. |
| (4) | The register is preserved permanently; the instrument creating a charge or modifying it is preserved for eight years from the date of satisfaction of the charge by the company. |
Two points are easy to miss. First, the register in this rule is the company's own register, separate from the Registrar's register on the portal under rule 7. Second, the register has to show satisfaction as well as creation, so a paid-off charge is not simply deleted; its satisfaction is entered. Our filing of charge forms and charge modification services help companies keep these registers in line with what is filed with the Registrar.
Rule 11: inspection
The register of charges and the instruments of charges kept by the company are open for inspection:
- by any member or creditor of the company, without fee; and
- by any other person, on payment of fee.
The amount of the fee for other persons is not printed in this rule.
Rule 12: rectification and extension of time for satisfaction
The rule is headed "Rectification in register of charges on account of omission or misstatement of particulars in charge previously recorded and extension of time in filing of satisfaction of charge". It says the Central Government may, on an application filed in Form CHG-8 in accordance with section 87:
- (a) direct rectification of the omission or misstatement of any particulars, in any filing previously recorded with the Registrar, with respect to any charge or modification, or with respect to any memorandum of satisfaction or other entry made under section 82 or 83; or
- (b) direct extension of time for satisfaction of charge, if such filing is not made within a period of three hundred days from the date of payment or satisfaction.
Rule 12 was substituted in 2018 and again in 2019; the earlier wordings, including an older thirty-day figure and the condonation sub-rules set out in the e-book's notes, are not the present rule. The current rule is only the two clauses above; it prints no further procedure for acting on the Central Government's order, so follow the order and section 87.
Rule 13: signing by a resolution professional or liquidator
Rule 13, inserted by the Companies (Registration of Charges) Second Amendment Rules, 2022, says that Forms CHG-1, CHG-4, CHG-8 and CHG-9 shall be signed by the insolvency resolution professional or resolution professional or liquidator, for companies under resolution or liquidation, as the case may be, and filed with the Registrar. The rule is printed at the top of the e-book's file, ahead of rule 1, which is why it can be missed; its serial number is 13. For the liquidator's wider role, see our post on the powers and duties of a company liquidator.
Example
Vardhan Pharma Limited has a register of charges in CHG-7 at its registered office. When it repays a bank loan in full, the company secretary enters the satisfaction forthwith and authenticates the entry. A shareholder asks to see the register and the charge instruments; she may do so without fee. Later the company finds that a registered charge shows the wrong property description; it applies in Form CHG-8 to the Central Government for rectification under rule 12(a). If the company is later placed under insolvency resolution, the resolution professional signs any further CHG-1 or CHG-4 filed for it.
Need help with the register or a charge change?
A clean CHG-7 register and matching filings make due diligence and refinancing smoother. If a charge has been modified or an entry needs correcting, our charge modification service can review the papers and the filing position.
Key takeaways
- The company keeps a CHG-7 register at its registered office and writes it up forthwith.
- The register is preserved permanently; charge instruments for eight years after satisfaction.
- Members and creditors inspect without fee; others on payment of fee.
- CHG-8 to the Central Government corrects registered particulars or extends time for satisfaction beyond three hundred days.
- A resolution professional or liquidator signs CHG-1, CHG-4, CHG-8 and CHG-9 for a company under resolution or liquidation.
Read next
- Rules 5–9: certificate, register, CHG-4 and receiver
- Rules 1–4: CHG-1, CHG-9 and delayed filing
- Sections 78–84: charge registration, condonation and register
- How to condone delay in charge filing
Disclaimer: Based on the Companies Act, 2013 rules named above as consolidated in the MCA e-book (consulted on 3 October 2026), with the later notifications the article names. Later amendments, fees, forms and the Companies Act, 2013 provisions referred to should be checked. This article is general information, not legal advice; check the official text before acting.