Reply to Show Cause Notice — Legal Metrology Draft

[Name of Firm / Company]
[Full Address]
LM Registration / Licence No. (if any): [___]
GSTIN: [if any]
Date: [DD/MM/YYYY]

To,
The Controller / Assistant Controller of Legal Metrology,
[Legal Metrology Department, State of ______],
[Office Address].

Ref: Show Cause Notice No. [___] dated [DD/MM/YYYY]

Subject: Reply to Show Cause Notice issued under the Legal Metrology
         Act, 2009 alleging contravention of [Section ___ /
         Rule ___ of the Legal Metrology (Packaged Commodities)
         Rules, 2011].

Respected Sir / Madam,

1. We are in receipt of the Show Cause Notice No. [___] dated
   [DD/MM/YYYY] ("the Notice") alleging that we have contravened
   [Section ___ of the Legal Metrology Act, 2009 / Rule ___ of the
   Legal Metrology (Packaged Commodities) Rules, 2011] in respect of
   [describe — e.g. pre-packaged commodity "[Product]" not bearing the
   mandatory declaration of [MRP / net quantity / month & year of
   manufacture / name & address of manufacturer/packer/importer] as
   required under Rule 6 / weighing instrument not verified & stamped].

2. We respectfully deny the alleged contravention except to the extent
   admitted herein, and submit our reply as under.

3. That we are engaged in the business of [nature] and have always
   endeavoured to comply with the Legal Metrology Act, 2009 and the
   Rules made thereunder.

4. REPLY:

   (a) [The declarations alleged to be missing were in fact present on
       the principal display panel of the pack — copy of the label
       enclosed / photographs annexed; OR]

   (b) [The alleged omission was an inadvertent, isolated printing
       error on a limited lot which has since been corrected; compliant
       labels are now in use from [Date] — sample enclosed; OR]

   (c) [The weighing/measuring instrument in question has since been
       got verified and stamped on [Date] — verification certificate
       No. [___] enclosed.]

5. That the alleged default, even if assumed without admission, is
   technical and inadvertent, has caused no loss or prejudice to any
   consumer, and has been fully rectified. No case for prosecution or
   penalty is therefore made out.

6. That we undertake to ensure strict compliance in future and to put
   in place internal checks to prevent recurrence.

7. PRAYER: We most respectfully request your good office to:
     (i)   take this reply on record and drop the Show Cause Notice and
           proceedings thereunder;
     (ii)  grant us a personal hearing before passing any order; and
     (iii) in the alternative, and without prejudice, permit us to have
           the matter COMPOUNDED under Section 48 of the Legal Metrology
           Act, 2009 on payment of the compounding amount.

Enclosures:
   1. Copy of the Show Cause Notice dated [DD/MM/YYYY].
   2. Copy of registration / licence (if any).
   3. Label copy / photographs / verification certificate as
      applicable.
   4. Any other supporting document.

Thanking you,

Yours faithfully,

For [Name of Firm / Company],

____________________________
([Name])
[Proprietor / Partner / Director / Authorised Signatory]
Mobile: [___]   Email: [___]