Process of Shifting explained: this guide covers what Process of Shifting means, who it applies to, the step-by-step process, documents required, fees, due dates and penalties in India — so you can stay compliant with confidence and avoid costly mistakes.
The article explains Meaning of Registered Office, When Registered Office of Company Mandatory, Modes of Shifting of Registered Office of Company, Process for Shifting of Registered Office of a Company Within the Local Limit Of City, Town Or Village To Another Place In Within The Limit Of Same City, Town Or Village, Process for Shifting of Registered Office of a Company Outside The Local Limits Of The Existing Place But In The Same State Under The Jurisdiction Of The Same Registrar Of Companies, Process for Shifting of Registered Office of a Company from Jurisdiction Of One Registrar Of The Jurisdiction Of Another Registrar Within The Same State and it explains about Verification Of Registered Office of a Company.
Meaning of Registered Office:
Every business organization has a principal place of business activities, which in the case of a Company termed as its registered office. The address of the situation of the registered office is very important from the general public, shareholders, customers, and various other points of view. Every company is governed by the provisions of the Companies Act, 2013, therefore, it is mandatory for all companies to keep the Registrar of Companies informed about the location of the registered office and the changes Thereto from time to time. Promoters of the Company determine the State in which the registered office shall be situated.
A registered office is an official address of the Company to which all official letters and notices will be sent by any person, any government or non-government or regulatory body. In terms of Section 7 of the Companies Act, 2013 (the “Act”), all the registered Companies are legally required to have a registered office address in India from the date of the commencement of business or within thirty days from the date of incorporation whichever is earlier. However, under the incorporation process effective as of date, the proposed company is required to intimate the address of its proposed registered office at the time of incorporation itself.
Out of State Shifting of the Registered Office under the Companies Act, 2013, the Provisions relating to the shifting of the registered office from one State to another are contained in Section 13(4) of the Companies Act, 2013 which are detailed in rule 30 of the Companies (Incorporating) Rules, 2014. In the present article, this procedure has been given in a step by step manner for easy understanding of the readers.
The company shall on and from the 30th day of its incorporation have a Registered Office capable of receiving and acknowledging all communications and notices as may be addressed to it. This is very important because without the Registered Office in place and a verification duly filed there under the company cannot commence its business;
As per section 12(2), it is the duty of the Company to furnish to the ROC the verification of its registered office within a period of thirty days of its incorporation in such a manner as may be prescribed. Provisions related to the Verification of the Registered office of the Company are given in Rule 25 of Companies (Incorporation) Rules, 2014.
Registered Office of the Company is Mandatory for following Some Purposes:
- Determination of the Jurisdiction of Court.
- Determination of domicile of a company for all practical purposes.
- Inspections of Registers and Records, as required to maintain under companies act at the registered office of the company.
- Determination of the Jurisdiction for the payment of different types of duties.
The Board of Directors of the Company (Public or Private Limited) may find it necessary to change the location of the registered office from time to time. There are four ways of shifting the registered office as given below:
| Modes of Shifting of Registered Office | |
| S. No. | Particulars |
| A. | Shifting of the registered office from its “Existing location in a city, town or village to another place within the limits of the same city, town or village”. |
| B. | Shifting of the registered office to a place “outside the local limits of the existing place but in the same State” under the jurisdiction of the same Registrar of Companies”. |
| C. | Shifting of the registered office from the “Jurisdiction of one Registrar of the Jurisdiction of another Registrar within the same State”.
.
F. Prepare a list of CREDITORS and DEBENTURE HOLDERS and intimate them accordingly.
List Contain the Information:
The nature and respective amounts due to them in respect of debts, claims or liabilities: G. Prepare List of Employees: The Application on an affidavit from the directors of the company that no employee shall be retrenched as a consequence of shifting of the registered office from one state to another state. H. Prepare List of Application: The company will prepare the application for shifting of the Registered Office along with the required documents. I. Prepare an Application and all relevant annexures to be filed with the Regional Director for seeking approval for shifting of the registered office from one state to another. J. Send a copy of the application with a complete annexure to the Chief Secretary of the State where the registered office is situated at the time of the filing of the application and obtain acknowledgment for sending the notice. K. The Petition along with the enclosure should be Serially Numbered and a scanned copy of the petition is filed in Form GNL-2 with the Registrar of Companies. L. The Original Application U/s 13(4) along with all Necessary Annexure for seeking approval of the Central Government (Regional Director) [ Power of Central Government has been delegated to Regional Director] for shifting of the Registered office from one State to another shall be filed in Form- INC-23 along with the fee and the following documents:-
Further, a Hard copy of the petition is to be submitted to the Concerned Regional Director Office. M. After checking the application with the Annexures the hearing will take place at the Regional Director's office and it should be represented by the company or practicing professional or advocate. The creditors, if any, and the representatives of the company may also represent and are heard before making any order. N. Power to Inspect: A duly authenticated copy of the list of the creditors shall be kept at the registered office of the company and any person desirous of inspecting the same may at any time during the ordinary hours of the business, inspect and take extracts of the same on the payment of a sum not exceeding ten rupees per page to the company. O. The Regional Director will make an order confirming the alteration on such terms and conditions, if any, as it thinks fit, and may make such order as to costs as it thinks proper: P. Obtain certified copies of the order confirming the shifting of the registered office from one state to another, passed by the Central Government,
a. Registered document of the title of the premises of the registered office in the name of the company; or Notarized copy of lease/rent agreement in the name of the company along with a copy of rent paid receipt not older than one month; b. Authorization from the owner or authorized occupant of the premises along with the proof of the Ownership or occupancy authorization, to use the premises by the company as its registered office. c. Document of the connection of any utility service like telephone, gas, electricity, etc. depicting the address of the premises in the name of the owner/document as the case may be which is not older than 2 months. d. The list of all other companies with their CIN, having the same unit/tenement/premises as their registered office address. e. NOC from the owner of the premises. If the documents are in order, Registrars of both states will approve the forms and registered office change will be updated in the register of the Registrar and a new Certificate of Incorporation will be issued by the Registrar of the State within 30 days, where the company's registered office is going to be shifted. * Proof of Registered Office Includes:
* Utility Bill: Depicting the address of the premises in the name of the owner and documents Should not be older than 2 (Two) months.
Verification of Registered Office:(Rule- 25 of the Companies (Incorporation) Rules, 2014
Quick recapKey facts & short answersKey Facts About Process of Shifting
What is Process of Shifting?Process of Shifting is an important compliance and legal topic for businesses and individuals in India. This guide explains its meaning, applicability and key requirements in simple language so you can understand and stay fully compliant. Who needs to know about Process of Shifting?Business owners, startups, professionals, and taxpayers dealing with Process of Shifting should understand the applicable rules. Requirements can vary by turnover, entity type and activity, so it is best to confirm your specific case before proceeding.
Process of Shifting: a key compliance topic in Indian tax and corporate law that businesses and individuals must understand to remain compliant. Related Services & GuidesSources & References
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Experienced in company registration, GST, trademark, and compliance. Helping Indian businesses stay compliant. Disclaimer: This article is for general informational purposes only and does not constitute professional tax, legal or financial advice. Laws, rates and due dates change and can vary by individual case — always verify with the relevant government source (e.g. mca.gov.in, incometax.gov.in) or consult a qualified professional before acting. TaxClue accepts no liability for decisions taken based on this content. People also ask
Questions, answeredShort, direct answers to the 7 questions readers ask most on this topic. Process of Shifting is an important compliance and legal topic for businesses and individuals in India. This guide explains its meaning, applicability and key requirements in simple language so you can understand and stay fully compliant. Business owners, startups, professionals, and taxpayers dealing with Process of Shifting should understand the applicable rules. Requirements can vary by turnover, entity type and activity, so it is best to confirm your specific case before proceeding. Typical documents include PAN, identity and address proof, business registration proof, and any category-specific forms. The exact checklist depends on your situation — TaxClue experts can prepare the correct set for Process of Shifting and help you avoid rejections. The process generally involves preparing documents, filing the correct form on the relevant government portal, paying applicable fees, and tracking status until approval. Following the right sequence for Process of Shifting helps avoid delays and penalties. Yes. Late or non-compliance related to Process of Shifting can attract penalties, interest or late fees, and some filings have strict due dates. Staying on schedule protects you from avoidable costs — TaxClue sends timely reminders. In most cases yes, Process of Shifting can be handled online through the official government portal. TaxClue can complete the end-to-end process for you digitally, so you don't have to visit any office. TaxClue's CA, CS and legal experts handle Process of Shifting end to end — eligibility check, documentation, filing, and follow-up. Refer to Ministry of Corporate Affairs for official rules, and contact TaxClue for hands-on, affordable assistance. Readers' favourites Most viewed articles
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