Andhra Pradesh explained: this guide covers what it means, who it applies to, the step-by-step process, documents required, fees, due dates and penalties in India — so you can stay compliant with confidence and avoid costly mistakes.
Chapters III and IV of the Occupational Safety, Health and Working Conditions (Andhra Pradesh) Rules, 2026 are the part of the rules that a safety manager lives with: the appointment letter, the annual medical examination, the accident and disease notices, the safety committee and the safety officer.
If you want these duties checked against how your unit actually runs, our labour law compliance team can do a site-ready review.
The rules are the Occupational Safety, Health and Working Conditions (Andhra Pradesh) Rules, 2026, as notified by G.O.Rt.No.146 dated 6 August 2026. A fatal accident is notified in Form-VI and confirmed in writing within 12 hours; a dangerous occurrence is notified within twelve hours (rule 10). A safety committee is required in a factory employing two hundred and fifty persons or more and in building work with 250 or more (rule 22). Safety officers are appointed on a scale beginning at 250 to 500 persons for hazardous process and construction (rule 23).
Notification and commencement
The rules are the Occupational Safety, Health and Working Conditions (Andhra Pradesh) Rules, 2026, as notified by G.O.Rt.No.146 dated 6 August 2026. Later amendments and State notifications under these rules should be checked in the State Gazette. Rule 1(3) says they come into force on the date of their final publication in the Official Gazette; the four Labour Codes were brought into force from 21 November 2025. Registration is explained in our first article on these rules.
Annual health examination and appointment letter (rules 8 and 9)
The Central rules are rule 5 on annual health examination and rule 6 on the letter of appointment.
- Health examination (rule 8). The employer of a factory, motor transport undertaking, plantation, beedi and cigar establishment, sales promotion, working journalist or building and construction work arranges, without charge to the employee, a medical examination every year for every employee who has completed 40 years of age, by a qualified medical practitioner, as per the proforma in Form-V. The certificate goes to the employer and the employee. An employer may use the facility through the Employees' State Insurance Corporation under the relevant rule of the Social Security Rules, 2025, as the proviso says.
- Appointment letter (rule 9). No employee is employed without a letter of appointment in the prescribed format of twenty items, including name, date of birth, parent's name, Aadhar number (after obtaining consent), the Labour Identification Number of the establishment, the UAN or insurance number, the establishment's registration number, designation, category of skill, date of joining, wages, basic pay and dearness allowance, other allowances, the avenue for higher wages or position, applicability of EPFO and ESIC benefits, welfare board registration numbers, health check-up, nature of duties and any other information. An employee without a compliant letter is issued one within three months of the rule coming into force.
Notices of accidents and dangerous occurrences (rule 10)
The Central rule is rule 7. The Andhra Pradesh text for a factory, motor transport undertaking, plantation, beedi and cigar establishment, contract labour (including inter-State migrant) or building work:
| Event | What the employer, occupier or manager does | Period as printed |
|---|---|---|
| Accident causing death | Notice in Form-VI electronically; inform by telephone the Inspector-cum-Facilitator, Chief Inspector-cum-Facilitator, District Magistrate or Sub-divisional Officer, the nearest police station officer-in-charge and the family or kin of the deceased | Forthwith; confirmed in writing within 12 hours |
| Injury preventing work for 48 hours or more | Notice in Form-VI electronically to the Inspector-cum-Facilitator | Within twelve hours after completion of forty eight hours |
| Dangerous occurrence in the Schedule (injury or not) | Notice in Form-VI to the Inspector-cum-Facilitator and the District Magistrate or Sub-Divisional Officer | Within twelve hours |
| Later death of an injured person | Notice by telephone and electronically; written confirmation | Forthwith; within 12 hours of the death |
| Disability arising in more than one spell | Form-VI report | Within 24 hours of the total reaching 48 hours |
Further points: no injured person returns to work without a fitness certificate from a qualified medical practitioner; if the person has not returned within twenty one days, a written status report goes to the Inspector-cum-Facilitator within twenty eight days of the accident, with fortnightly follow-ups until return; and if the person does not return, the circumstances are reported within seven days of removal from the muster roll, even if the person is covered by the ESI Scheme. The Schedule lists fifteen classes of dangerous occurrence, from bursting of plant containing petroleum, steam or compressed air, through collapse of cranes, hoists and structures, spillage of hazardous substances, a failure of any structure or installation, a spark from an electrical flash-over causing burn injury, to a major uncontrolled emission and damage of chemical process equipment.
Notice of disease and employee duties (rules 11 to 13)
- Disease (rule 11). The employer sends a notice "forthwith", electronically, of any disease in the Third Schedule of the Code, in the format printed in the rule. A qualified medical practitioner who attends a patient believed to suffer from a notified disease sends a written report to the Chief Inspector-cum-Facilitator without delay.
- Employee duties (rule 12). Employees co-operate with the management and report unsafe or unhealthy conditions; do not make a safety device inoperative or defective; check the work place and machinery before work; use the protective equipment issued; and do not refuse medical examination required under the rules.
- Imminent danger (rule 13). On information from an employee of imminent danger in a factory, the employer or occupier takes immediate remedial action and reports forthwith to the Inspector-cum-Facilitator. For a factory, building or construction establishment the employer holds a preliminary enquiry and submits a written preliminary report within 48 hours of receipt, followed by a final report after the actions. The Inspector-cum-Facilitator's decision on whether there is imminent danger and whether it was satisfactorily addressed is final.
Safety committee (rule 22)
The Central rule is rule 14. A safety committee with equal representatives of employers and workers is constituted in:
- a factory employing two hundred and fifty persons or more;
- a factory categorised as a Major Accident Hazard Installation;
- a factory in a hazardous process employing 50 persons or more;
- a factory in dangerous operations under section 82 employing 50 persons or more; and
- building or construction work employing two hundred and fifty persons or more.
The employer's side includes a senior official as Chairman, a safety officer (as Secretary) and a factory Medical Officer where available, and a representative of each head of a major department. Worker representatives are nominated by the sole negotiating union or council, or, failing that, chosen by the workers, with an electronic platform allowed and women represented in proportion; a dispute goes to the Chief Inspector-cum-Facilitator. The tenure is co-terminus with that of the trade union, or three years where there is none. The committee meets at least once every quarter, records minutes and produces them on demand. The employer acts on the recommendations within 15 days of receiving them and submits a compliance report to the Inspector-cum-Facilitator.
Safety officers (rule 23)
Eligibility requires a recognised engineering or technology degree with not less than two years' supervisory experience, or a physics or chemistry degree or an engineering diploma with five years, together with a Diploma in Industrial Safety of the DGOSH institutes or an equivalent of not less than one year, and adequate knowledge of Telugu (an officer without it acquires the majority workers' language within one year). The scale printed in the rule:
| Safety officers | Hazardous process factories and building and construction work | Other factories |
|---|---|---|
| 1 | 250 to 500 persons | 500 to 1000 persons |
| 2 | 501 to 1000 | 1001 to 2000 |
| 3 | 1001 to 1500 | 2001 to 3000 |
| 4 | 1501 to 2000 | 3001 to 4000 |
| Additional | One for every additional 1000 persons or fraction | One for every additional 2000 persons or fraction |
The rule lists thirteen duties, requires the employer to give each safety officer technical and secretarial staff and facilities, bars other duties inconsistent with safety work, and requires the Chief Safety Officer, or the Safety Officer where there is none, to submit through the occupier a report to the Chief Inspector-cum-Facilitator in January and July each year in FORM-XXXI.
A worked example
Palakollu Chemicals, an invented factory with 320 workers in a hazardous process, has a fatal accident on a night shift. The occupier files Form-VI electronically at once, telephones the officers and the family, and confirms in writing within 12 hours. The safety committee meets within the quarter, and the employer implements its recommendations within 15 days and sends the compliance report. In January the Safety Officer submits the half-yearly report in Form-XXXI.
Common lapses
- Reporting in writing after the 12 hours.
- Omitting the family of the deceased from the telephonic intimation.
- Allowing a return to work without a fitness certificate.
- Failing to send the status report by day 28 for a worker absent beyond 21 days.
- Holding safety committee meetings less often than once every quarter.
Need help with safety compliance?
An accident notice and a safety committee record are the first documents an inspector asks for after an incident. Our labour law compliance team can check your readiness before one happens.
Key takeaways
- Form-VI notice for death within 12 hours of confirmation; dangerous occurrences within twelve hours.
- Safety committee for 250 or more persons, or 50 or more in hazardous or dangerous operations.
- Safety officer qualifications and scale in rule 23; half-yearly report in Form-XXXI.
- Annual medical examination for employees aged 40 or more, without charge.
Read next
- OSH (Andhra Pradesh) Rules, 2026: notification, definitions and registration of establishments
- OSH (Andhra Pradesh) Rules, 2026: hours of work, overtime, leave and employment of women
- Rule 7 of the OSH Central Rules, 2026: notice of accidents and dangerous occurrences
- Rule 14 of the OSH Central Rules, 2026: safety committee
Disclaimer: Based on the State or Union territory rules named above, as notified under the Labour Codes and consulted on 4 October 2026. Later amendments, State notifications, fees and forms should be checked in the State Gazette and on the State labour department website. This article is general information, not legal advice; check the official text before acting.