Gujarat explained: this guide covers what it means, who it applies to, the step-by-step process, documents required, fees, due dates and penalties in India — so you can stay compliant with confidence and avoid costly mistakes.
Chapters III and IV of the Gujarat Occupational Safety, Health and Working Conditions Rules, 2025 (rules 9 to 23) turn the Code's duty provisions into steps: the annual health examination, the appointment letter, notices of accidents, the safety committee and the safety officer. The thresholds and scales below are exactly as printed.
The rules are the Gujarat Occupational Safety, Health and Working Conditions Rules, 2025, as notified on 6 June 2025 (Gujarat Government Gazette, Extraordinary, 12 June 2025), in force from the date on which the OSH Code, 2020 comes into force. A factory notifies an accident to the Inspector-cum-Facilitator forthwith by telephone and messenger, confirmed in Form 6 within 12 hours (rule 11). A safety committee is required in a factory with two hundred fifty or more workers (rule 17). A safety officer is mandatory from 500 workers in an ordinary factory (rule 20).
Later amendments and State notifications under these rules should be checked in the State Gazette.
Commencement and Central rules
Rule 1(4) reads: "They shall come into force from the date on which the Occupational Safety, Health and Working Conditions Code, 2020, come into force." The four Labour Codes were brought into force from 21 November 2025. Registration is in our article on registration of establishments. The Central rules on the same subjects are in rule 6 (appointment letter), rule 5 (annual health examination), rule 7 (accident notices) and rule 14 (safety committee). Our labour law compliance service can map a Gujarat unit to the steps below.
What the employer must do
| Obligation | Rule | Form | Time limit as printed | Authority |
|---|---|---|---|---|
| Annual medical examination for each worker who has completed 45 years | 9 | Form 5 | Within 120 days from the commencement of the calendar year | Qualified medical officer |
| Appointment letter | 10 | Prescribed format | Letter within three months of the rule coming into force where not yet issued | Employer |
| Notice of accident or dangerous occurrence (factory) | 11(A) | Form 6 (injury) or Form 6-A (no injury), electronic | Forthwith by telephone and messenger; written confirmation within 12 hours | Inspector-cum-Facilitator; police and kin for certain occurrences |
| Report of disability of 48 hours or more (factory) | 11(A)(4) | Prescribed Form | Within 24 hours after the expiry of 48 hours | Inspector-cum-Facilitator |
| Notice of accident (construction) | 11(B) | Form 7, electronic | Forthwith; within 12 hours for a dangerous occurrence | Inspector-cum-Facilitator; Sub-divisional Officer; police |
| Notice of notifiable disease (factory) | 12(A) | Form 8, electronic | Within seven days | Inspector-cum-Facilitator |
| Act on safety committee recommendations | 17(3) | Action | Within 15 days of receipt | Employer |
Annual health examination and appointment letter (rules 9 and 10)
The occupier of a factory, or the employer of building or other construction work, arranges a medical examination, at no cost to the worker, annually and within 120 days from the commencement of the calendar year, for every worker who has completed 45 years of age. A qualified medical officer conducts it as per Form 5 and gives the certificate to the employer and the employee. Under rule 10, no employee is employed in a factory or establishment without a letter of appointment in the prescribed format. The format lists name, father's or husband's name, Aadhar number, the establishment's Labour Identification Number, UAN or ESIC number, designation, skill category, date of joining, wages, basic pay and dearness allowance, other allowances, avenue for higher wages or position, applicability of EPFO and ESIC benefits, health check-up, nature of duties and any other information.
Notices of accidents and diseases (rules 11 and 12)
For factories, an accident causing death or likely to cause death, or serious bodily injury, or a dangerous occurrence listed in the Schedule, is notified by the occupier or manager forthwith by telephone and through messenger to the Inspector-cum-Facilitator, and, for a listed dangerous occurrence likely to cause death, also to the nearest police station and the family or kin. The manager confirms in writing within 12 hours in Form 6 (injury or death) or Form 6-A (a dangerous occurrence without injury), electronically. Where the injured person cannot work for 48 hours or more, a report follows within 24 hours after the expiry of 48 hours. A later death is notified forthwith and confirmed in writing within 12 hours.
For building or other construction work, a fatal accident is notified in Form 7 electronically, and by telephone or email within 12 hours, to the Inspector-cum-Facilitator, the Sub-divisional Officer, the nearest police station and the family. An injury preventing work for 48 hours or more is notified in Form 7 within twelve hours after completion of 48 hours; a listed dangerous occurrence is notified in Form 7 within twelve hours to the Inspector-cum-Facilitator and the District Magistrate or Sub-Divisional Officer. A factory notifies a notifiable disease within seven days in Form 8; a construction employer sends Form 9 forthwith.
State Advisory Board (rules 15 and 16)
The State Occupational Safety and Health Advisory Board has the Additional Chief Secretary / Principal Secretary / Secretary of the Labour, Skill Development and Employment Department as Chairman, ex officio; ex officio members including the Secretary of Health and Family Welfare, the Chief Inspector-cum-Facilitator of Factories, the Commissioner / Director of Labour, the Secretary of the Gujarat Labour Welfare Board, the Member Secretary of the Gujarat Pollution Control Board and the Director, ESIS; and five representatives each of employers and employees nominated by the State Government (rule 15). Rule 16 deals with officers and staff who assist it.
Safety committee (rules 17 to 19)
| Establishment | Rule 17(1) threshold as printed |
|---|---|
| Major accident hazard factory | Every such factory |
| Factory with "hazardous process" or "dangerous operations" under section 82 | Fifty workers or more |
| Any factory | Two hundred fifty or more workers ordinarily employed |
| Building or other construction establishment | Two hundred fifty or more building workers |
The committee has employer and worker representatives. Worker representatives are chosen by the registered trade union, or by the workers where there is none; women workers must have adequate representation. Factories carrying out similar hazardous processes in an area may have a common safety committee with the Chief Inspector-cum-Facilitator's prior approval. The tenure is three years for factories, and for a construction establishment three years or the duration of the construction site. The committee meets at least once in every quarter. The employer implements its recommendations within 15 days of receipt. Management representatives are a Manager, Chief Executive Officer or responsible person as Chairman, a Safety Officer (as Secretary) and Medical Officer where available, and representatives of the specified departments (rule 18). Rule 19 lists the committee's functions.
Safety officers (rules 20 to 23)
For ordinary factories where a safety officer is mandatory: 500 to 1500 workers, one safety officer; 1501 to 3000, two; 3001 and above, two plus one for every additional 3000 workers or part thereof. For factories with hazardous processes: 250 to 1000, one; 1001 to 2000, two; 2001 and above, two plus one for every additional 2000 or part. For major accident hazard factories: 100 to 500, one; 501 to 1500, two; 1501 to 3000, three; 3001 and above, three plus one for every additional 1500 or part. The appointment is notified to the Inspector-cum-Facilitator with the qualifications and terms. For building or other construction work, a safety officer is appointed where 250 or more workers are employed, or where hazardous processes listed in Schedule I are carried out with fifty or more workers; Schedule II sets the scale, with one officer for up to 250 workers, two for up to 500, three for up to 750, four for up to 1000, and one more for every additional 500 or part. Rule 21 sets the qualifications by degree or diploma and years of supervisory experience; rule 22 lists the safety officer's duties; and rule 23 requires the employer to provide facilities.
A worked example
Bhavnagar Shipbreak Fabricators Pvt Ltd has 280 workers in its factory. As the factory has two hundred fifty or more workers ordinarily employed, it constitutes a safety committee with a three-year tenure, meeting every quarter, with worker representatives chosen by the registered union and adequate women's representation. After a boiler fire that injures a worker, the manager telephones the Inspector-cum-Facilitator and sends a messenger at once, then sends Form 6 within 12 hours.
Need help with safety committees and notices?
Thresholds, scales and notice windows differ between factories and construction sites. Our labour law compliance team can map your headcount and processes to rules 11, 17 and 20 and prepare the forms.
Key takeaways
- Annual health check for workers who have completed 45 years, within 120 days of the calendar year start, in Form 5.
- Accident notices go forthwith by telephone and messenger; written confirmation within 12 hours.
- A safety committee is required at two hundred fifty or more workers in a factory; implement its recommendations within 15 days.
- Safety officer scales are fixed by headcount and process type.
- Notifiable diseases: Form 8 within seven days for factories.
Read next
- Gujarat OSH Rules, 2025: notification, definitions and registration
- Gujarat OSH Rules, 2025: hours of work, weekly holidays, overtime, leave and women
- Rule 14 of the Central OSH Rules: safety committee
Disclaimer: Based on the State or Union territory rules named above, as notified under the Labour Codes and consulted on 4 October 2026. Later amendments, State notifications, fees and forms should be checked in the State Gazette and on the State labour department website. This article is general information, not legal advice; check the official text before acting.