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Board Resolution

Board Resolution for Convening an Extraordinary General Meeting

Use this resolution to call an EGM of the members and approve the notice.

CERTIFIED TRUE COPY OF THE RESOLUTION

passed at the meeting of the Board of Directors of [Company Name] held on [Meeting Date] at the registered office of the Company

RESOLVED THAT pursuant to Sections 100 and 101 of the Companies Act, 2013 read with the Companies (Management and Administration) Rules, 2014, an Extraordinary General Meeting of the members of the Company be convened and held on [Effective Date] at ______ (time) at the registered office of the Company to transact the special business set out in the draft notice, and that the said notice together with the explanatory statement under Section 102, as placed before the Board, be and is hereby approved.

FURTHER RESOLVED THAT the notice be issued to all members, directors and auditors giving not less than clear twenty-one days (or shorter notice with the requisite consents), and that any Director or the Company Secretary be and is hereby severally authorised to sign and dispatch the notice and to do all acts necessary to give effect to this resolution.

Certified to be true copy

For [Company Name]


_______________________
(Director / Company Secretary)
DIN / Membership No.: ________
Date: [Effective Date]

Before you use it — fill in / check

  • Company name
  • Amount/details
  • Effective date
  • Meeting date

How to use this template

  1. Read through and replace every [bracketed] or blank placeholder with your actual details.
  2. Delete any clause that doesn't apply and add anything specific to your situation.
  3. Click Print / Save as PDF to download, or Copy text to paste into your letterhead.
  4. Get it signed / stamped / notarised as required, and keep a copy for your records.

This is a general, editable template for convenience only — not legal advice. For anything material, have a professional review it. TaxClue isn't liable for how it's used.