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Application

Name Change Request Application

Request HR to update your name in official employee records with supporting proof.

Name Change Request Application

Date: [DD/MM/YYYY]

To,
The HR Manager
[Company Name], [City]

Subject: Request to Update Name in Employee Records

Respected Sir/Madam,

I would like to request a change of my name in the official company records from [old name] to [new name], following [reason, e.g., my marriage / a legal name change]. I request that this update be reflected in my ID card, payroll, PF and other official documents.

The supporting documents, including the gazette notification / marriage certificate and updated Aadhaar, are enclosed. Kindly do the needful.

Yours faithfully,

___
[Name]
[Emp ID/Dept]

Before you use it — fill in / check

  • Applicant
  • To/Recipient
  • Reason/detail
  • Date

How to use this template

  1. Read through and replace every [bracketed] or blank placeholder with your actual details.
  2. Delete any clause that doesn't apply and add anything specific to your situation.
  3. Click Print / Save as PDF to download, or Copy text to paste into your letterhead.
  4. Get it signed / stamped / notarised as required, and keep a copy for your records.

This is a general, editable template for convenience only — not legal advice. For anything material, have a professional review it. TaxClue isn't liable for how it's used.