Application

Duplicate Document Request Application

A formal application to request a duplicate copy of a bank document.

Application for Duplicate Document

Date: [DD/MM/YYYY]

To,
The Branch Manager,
[Bank Name],
[Branch Address]

Subject: Request for duplicate copy of [Document Name]

Respected Sir/Madam,

I, [Applicant Name], holding Account No. [Account Number] with your branch, request you to issue a duplicate copy of my [document, e.g. passbook / FD receipt / statement] bearing reference [Reference No.], as the original has been [lost / misplaced / damaged].

I undertake full responsibility for the misuse, if any, of the original document. Kindly issue the duplicate after completing the required formalities.

Enclosures: Indemnity/undertaking, KYC copy, FIR (if applicable).

Thanking you,

Yours faithfully,
[Applicant Name]
Account No.: [Account Number]
Mobile: [Phone]

Before you use it — fill in / check

  • Applicant
  • To/Bank/Authority
  • Detail
  • Date

How to use this template

  1. Read through and replace every [bracketed] or blank placeholder with your actual details.
  2. Delete any clause that doesn't apply and add anything specific to your situation.
  3. Click Print / Save as PDF to download, or Copy text to paste into your letterhead.
  4. Get it signed / stamped / notarised as required, and keep a copy for your records.

This is a general, editable template for convenience only — not legal advice. For anything material, have a professional review it. TaxClue isn't liable for how it's used.