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Agreement

Event Management Agreement

An event management agreement engaging an organiser to plan and execute an event for a client on agreed scope, budget and timelines.

EVENT MANAGEMENT AGREEMENT

This Event Management Agreement is made on [Date] between [Party A Name], having its office at [Address] ("Event Manager"), and [Party B Name], residing/having office at [Address] ("Client").

  1. Engagement. The Client engages the Event Manager to plan, coordinate and execute [Event Name / Type] scheduled on [Event Date] at [Venue], with effect from the Effective Date.
  2. Scope of Services. The services include [Venue booking, decor, catering coordination, entertainment, logistics, guest management] as detailed in the annexed brief.
  3. Budget. The total event budget is Rs. [Amount], inclusive/exclusive of applicable GST, as per the approved cost sheet.
  4. Advance & Payment. The Client shall pay an advance of [Percentage]% on signing and the balance as per the agreed milestones, with final settlement before/after the event.
  5. Vendors. The Event Manager may engage third-party vendors and shall remain responsible for their coordination, while vendor charges form part of the budget.
  6. Client Responsibilities. The Client shall provide timely approvals, guest details and necessary permissions for the event.
  7. Changes. Any change in scope, guest count or date shall be mutually agreed in writing and may result in revised charges.
  8. Cancellation. On cancellation by the Client, the advance and non-recoverable vendor costs incurred shall be forfeited/payable as agreed.
  9. Liability & Insurance. The Event Manager shall exercise reasonable care; liability is limited to the fees paid and excludes indirect losses. Force majeure events are excused.
  10. Governing Law & Jurisdiction. This Agreement shall be governed by Indian law and subject to the exclusive jurisdiction of the courts at [City].

IN WITNESS WHEREOF, the parties have signed this Event Management Agreement on the date first written above.

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For [Party A Name] (Event Manager)
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[Party B Name] (Client)
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Witness 1
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Witness 2

Before you use it — fill in / check

  • Party 1
  • Party 2
  • Scope/consideration
  • Effective date

How to use this template

  1. Read through and replace every [bracketed] or blank placeholder with your actual details.
  2. Delete any clause that doesn't apply and add anything specific to your situation.
  3. Click Print / Save as PDF to download, or Copy text to paste into your letterhead.
  4. Get it signed / stamped / notarised as required, and keep a copy for your records.

This is a general, editable template for convenience only — not legal advice. For anything material, have a professional review it. TaxClue isn't liable for how it's used.