Second Schedule explained: this guide covers what it means, who it applies to, the step-by-step process, documents required, fees, due dates and penalties in India — so you can stay compliant with confidence and avoid costly mistakes.
The Second Schedule lists the forms an applicant or party files; the Third Schedule lists the forms the Registrar issues. Rule 11 requires the Second and Third Schedule forms to be used in all cases to which they apply. This article sets out each form, the section and rule it serves and its fee entry in the First Schedule as substituted in November 2025.
There are ten party forms, GI-1 to GI-10, many with lettered parts, and five Registrar's forms, O-1 to O-5. Since the 2020 amendment, the old Form GI-3 is replaced by Form GI 3A (application for registration as an authorised user) and Form GI 3B (renewal of an authorised user); the row for a GI-3 certificate request (old entry 3B) was omitted. A form is accompanied by the prescribed fee (rule 11(2)), and a replica or an acceptable equivalent satisfies the requirement (rule 11(3)). Several schedule entries contain slips, flagged below.
What rule 11 says about forms
Rule 11(1): the forms in the Second and Third Schedules "shall be used in all cases to which they are applicable and may be modified as directed by the Registrar to meet other cases". Rule 11(2): any form filed at the Registry "shall be accompanied by the prescribed fee". Rule 11(3): the requirement is satisfied by "a replica of that form or of a form which is acceptable to the Registrar and contains the information required". Rule 11(4): the Registrar may, after notification in the Journal, require forms in machine-readable form. The Act's power to make these rules is explained in our article on sections 86 and 87 of the GI Act.
Rule 2(1)(k) says forms are in the Second or Third Schedule only. The Schedules also use "Part" letters (A, B, C and so on) inside one form number. The fee for each entry is in our article on the First Schedule.
Applicants who are unsure which form and part to use often take advice from a geographical indication registration adviser before filing, since a wrong form is a wrong filing.
The Second Schedule: forms filed by parties
| Form and part | Section and rule | What it is | Entry |
|---|---|---|---|
| GI-1 A | Section 11(1), rule 23(2) | Application for registration of a geographical indication, goods in one class | 1A |
| GI-1 B | Sections 11(1), 84(1), rule 23(3) | Same, from a convention country | 1B |
| GI-1 (single application) | Section 11(3), rule 23(5) | Single application, goods in different classes | 1C |
| GI-1 (single application, convention) | Sections 11(3), 84(1), rule 23(4) | Same, from a convention country | 1D |
| GI-2 A | Sections 14(1), 17(3)(e); rule 41 | Notice of opposition | 2A |
| GI-2 B | Sections 14(2), 17(3)(e), 27 and 29; rules 43(1), 58, 72(2) | Counterstatement | 2B |
| GI-2 C | Sections 14(1), 17(3)(e), 29(2); rules 41(5), 72(2) | Extension of time for notice of opposition | 2C |
| GI 3A (2020) | Section 17(1), rule 56(1) | Application for registration of an authorised user | 3A |
| GI 3B (2020) | Section 18(2), rule 60(1) | Renewal of registration of an authorised user | 3B |
| GI-4 A | Section 18(4), rule 60 | Renewal of a geographical indication | 4A |
| GI-4 B | Section 18(5), rule 63 | Restoration of a geographical indication or authorised user | 4B |
| GI-4 C | Proviso to section 18(4); proviso to rule 62 | Renewal within six months from expiration | 4C |
| GI-5 A | Section 28, rule 69 | Alteration of address | 5A |
| GI-5 B | Section 28(b) per the form; "28(c)" per the Schedule list | Change in name or description of proprietor | 5B |
| GI-5 C | Section 28(a) | Correction of error | 5C |
| GI-5 D | Section 27, rule 65 | Rectification of Part B for removal of an authorised user | 5D |
| GI-5 E | Proviso to section 15, rule 23(7), rule 82(B) | Division of an application | 5E |
| GI-5 F | Rule 22 | Search in respect of one class | 5F |
| GI-6 A | Section 27 | Rectification or removal; expunge or vary the statement of case | 6A |
| GI-6 B | Rule 67 | Leave to intervene | 6B |
| GI-7 A | Rule 96 | Request for certificate of Registrar | 7A |
| GI-7 B | Rule 93 | Affidavit | 7B |
| GI-7 C | Section 72, rule 99 | Note of certificate of validity | 7C |
| GI-7 D | Section 60(c), rule 92 | Review of Registrar's decision | 7D |
| GI-7 E | Rule 40 | Particulars of advertisement | 7E |
| GI-7 F | Rule 55(2) | Duplicate or further copy of certificate | 7F |
| GI-8 A | Rule 107 | Application for registration as agent | 8A |
| GI-8 B | Rule 109 | Request for certificate as agent | 8B |
| GI-8 C | Rule 110 | Continuance of the name of an agent | 8C |
| GI-8 D | Rule 113 | Restoration of the name of an agent | 8D |
| GI-9 A | Section 22(2), rule 77 | Additional protection | 9A |
| GI-9 B | Section 29, rule 71 | Add to or alter a registered GI | 9B |
| GI-9 C | Section 64, rule 83 | Extension of time | 9C |
| GI-10 A | Section 28(c) or (d) | Cancellation of an entry or striking out goods | 10A |
| GI-10 B | Section 76, rule 20 | Authorisation of agent | 10B |
Our articles on the rules give the detail for each: for example rule 69, rule 82, rules 106 to 110 and rules 77 to 79.
What the 2020 amendment did to the forms
The Amendment Rules, 2020 (G.S.R. 528(E), 26 August 2020) made three changes to this Schedule:
- The row "GI-3, section 18(5), rule 59, request for issuance of a registration certificate as an authorised user, 3B" was omitted.
- The row for renewal of an authorised user (section 18(2), rule 60(1)) now carries entry number 3B instead of 3C.
- The old Form GI-3 was substituted by two forms: Form GI 3A, "Application for the Registration of an Authorized User ", and Form GI 3B, "Application for Renewal of Registration of an Authorized User ".
Form GI 3A asks for the applicant's name and address, address for service, the registered geographical indication, email and phone, and carries a declaration that the statement of case and evidence of due service of a copy on the registered proprietor are enclosed. Form GI 3B asks for similar details and a declaration that registration after renewal is valid for ten years or for such period as the geographical indication continues to be registered, whichever is lesser. The fee for both is entry 3A and 3B respectively, Rs. 10 each, as per the First Schedule as substituted in November 2025. Rules 56(1) and 60(1) and some other places still say "Form GI-3"; read them as GI 3A or GI 3B. See our article on authorised user rights.
Slips in the Second Schedule list
- Search and division. The list shows search as 5E and division as 5F. The First Schedule and the form show division as 5E and search as 5F.
- Review. The list gives "63, rule 92" for review; rule 92 itself cites clause (c) of section 60.
- Change of name. The list gives "28 (c)" for entry 5B; the form says section 28(b).
- Entry 7A. The list says "other than a certificate under Section 16(2)"; the 2025 First Schedule says "other than a certificate under section 69 or Section 78(1)".
- Form GI-4 A prints "Rule 61", while renewal is rule 60.
- Form GI-8 A prints "trade marks agent" and "Rules, 2000", and Form GI-8 D refers to removal "under rule 113" (the removal rule is rule 111).
Fee amounts printed inside the form texts are out of date and are not quoted here.
The Third Schedule: forms issued by the Registrar
| Form | Listed against | What it is |
|---|---|---|
| O-1 | Section 16(3) | Notice of non-completion of registration |
| O-2 | Rule 55(1) | Certificate of registration of a geographical indication |
| O-3 | Rule 61 | Notice of expiration of last registration |
| O-4 | "Rule 102" in the list; "Rule 109" in the form | Certificate of registration as a geographical indications agent |
| O-5 | "Rule 55(1)" in the list | Notice of expiration of last registration of an authorised user |
What each says, in the text of the Schedule:
Form O-1. Notice, as required by section 16(3), that registration "has not been completed by reason of default on the part of the applicant". "Unless registration is completed within twenty-one days from the date of this notice, the application will be treated as abandoned." See our article on section 16 of the GI Act.
Form O-2. Certificate of registration of a geographical indication under section 16(1) or "of unauthorised user under section 17(3)(e)". The form certifies registration "in the name of ... in Class ... under No. ... as of the date ...", states that registration is for ten years and may then be renewed for ten years and at the end of each ten years, and says the certificate "is not for use in legal proceedings or for obtaining registration abroad". The words "unauthorised user" in the heading are a slip for "authorised user".
Form O-3 and Form O-5. Notices of expiration under section 18(4), for a geographical indication and for an authorised user. The printed fee in each is out of date. See our article on rule 61. The Third Schedule list gives "Rule 55(1)" for O-5, but the notice is the rule 61 notice.
Form O-4. Certificate of registration as a geographical indications agent; the list says rule 102 but rule 109 provides for it.
Table of slips in the Third Schedule
| Item | Slip |
|---|---|
| O-2 heading | "unauthorised user" for "authorised user" |
| O-4 list entry | "Rule 102" where the form says rule 109 |
| O-5 list entry | "Rule 55(1)" where the notice is under rule 61 |
Using the lists
- Identify the matter and the rule that governs it.
- Find the form and part in the table above.
- Check the First Schedule entry for the amount and any two-rate entry.
- Use the form as it stands, and read old "Form GI-3" references as GI 3A or GI 3B.
- Check later amendments for changed forms.
Amendments made after November 2025 should be checked before acting.
Need help choosing and filing the right form?
Each form has its own parts, copies and fee entry, and the 2020 change to the authorised user forms catches many filers. Our geographical indication registration team can match your matter to the correct form and part and prepare it for filing.
Key takeaways
- The Second Schedule lists Forms GI-1 to GI-10; the Third Schedule lists the Registrar's Forms O-1 to O-5.
- Rule 11 requires these forms, with the prescribed fee; a replica or acceptable equivalent will do.
- Since 2020, Form GI-3 is replaced by Form GI 3A (application) and Form GI 3B (renewal) of an authorised user.
- Search is entry 5F and division 5E in the First Schedule, despite the Second Schedule list.
- Form O-1 gives twenty-one days before an application is treated as abandoned.
- Fee amounts printed in the form texts are out of date.
Read next
- First Schedule: fees for applications, oppositions, renewal and other matters
- Rule 61: notice before removal from the register
- Section 17 of the GI Act: application for registration as authorised user
- Sections 86 and 87 of the GI Act: removal of difficulties and power to make rules
Disclaimer: Based on the Geographical Indications of Goods (Registration and Protection) Rules, 2002 as notified on 8 March 2002 and as amended by the Amendment Rules of 2020 (G.S.R. 528(E)) and 2025 (G.S.R. 812(E)), as consulted on 2 October 2026. Later amendment rules, forms and fees should be checked in their current form. This article is general information, not legal advice; check the official text before acting.