Rules 111 and 112 explained: this guide covers what it means, who it applies to, the step-by-step process, documents required, fees, due dates and penalties in India — so you can stay compliant with confidence and avoid costly mistakes.
Rule 111 sets the notice a mine must give before a medical examination: at least seven days for an initial examination, at least twenty days for a periodical one, and a second notice of at least ten days to someone who had a reasonable cause for missing the first. Rule 112 deals with a person who fails to appear without reasonable cause.
Initial examination: at least seven days' written notice to the person, copy to the examining authority. Periodical examination: at least twenty days' written notice, copy to the examining authority with the previous medical certificates. A person who misses an examination for reasonable cause gets a second notice of at least ten days. The examining authority must tell the manager within one week whether the person appeared. Under rule 112, a person who fails to appear without reasonable cause must be asked to show cause; if the explanation is satisfactory, another chance is given; if not, service is terminated.
How the two rules fit
These rules follow rules 109 and 110, which require the initial and annual medical examination and say who may examine. See our rules 109 and 110 article. The medical duty comes from section 24(1)(vi) of the Code; see our section 24 explainer.
The Central Rules apply where the Central Government is the appropriate Government. Where the State Government is the appropriate Government, the State's own OSH rules apply. Mine employers who want a clean notice-and-record process can start with our labour law compliance service.
Rule 111: notice
| Sub-rule | Examination | Who gives notice | Minimum notice | Copy to |
|---|---|---|---|---|
| 111(1) | Initial | The employer | At least 7 days, in writing | The examining authority |
| 111(2) | Periodical | The manager | At least 20 days, in writing | See 111(3) |
| 111(3) | Periodical (and every notice) | The employer | The examining authority, with the previous medical certificates of the persons concerned | |
| 111(4) | Second notice | The manager | At least 10 days | The examining authority |
| 111(5) | Report back | The examining authority | Within one week from the date fixed in the second notice | The manager |
The form of notice. Rules 111(1), (2) and (4) each say "in Form to be specified by the Chief Inspector-cum-Facilitator". The Rules do not themselves print a notice form and we have not found one among the Forms. So the format of the notice is for the Chief Inspector-cum-Facilitator to specify; check what has been specified for your mine.
Employer and manager. The text switches between "employer" (111(1), (3)) and "manager" (111(2), (4), (5)). It does not explain the difference, and the employer remains answerable under rule 109. In practice the manager at the mine issues the notices.
Initial examination. Seven days' prior written notice goes to the person to be examined, and the examining authority gets a copy. This is a person "seeking employment", so the notice may be given to a candidate before joining.
Periodical examination. Twenty days' prior written notice goes to the person. Rule 111(3) says the examining authority also gets the previous medical certificates for the persons concerned, so that it can compare findings. This ties to rule 113(4), under which the examining authority sends the previous certificates back to the manager after a periodical examination. See our rules 113 and 114 article.
Second notice. Rule 111(4) applies to a person who "for any reasonable cause" fails to appear in accordance with the notice. The manager gives a second notice of a minimum of ten days, with a copy to the examining authority. Rule 111(5) then requires the examining authority to tell the manager within one week from the date fixed in the second notice whether the person appeared.
A drafting point: rule 111(4) uses "reasonable cause" for the second notice, while rule 112 deals with failure "without reasonable cause". The two work together: a person with reasonable cause gets a fresh notice; a person without it goes to the show-cause route.
Rule 112: failure to undergo medical examination
Rule 112(1) is partly unreadable in the scan of the Gazette. The opening line reads "A person who without reasonable cause, fails to appear for medical bel", and the sentence then breaks off. The proviso that follows speaks of a person who "renders themselves so liable to be discharged for failure to appear". We therefore cannot quote the main clause in full. We read it as making such a person liable to discharge, but treat the exact wording as unverified and suggest checking the official Gazette.
What the readable parts say:
| Step | Source | What happens |
|---|---|---|
| 1 | Proviso to 112(1) | The person liable to discharge must be required to show cause why they could not comply with the notice within the time specified |
| 2 | 112(2) | If the management finds the explanation satisfactory, the person is given another chance to appear |
| 3 | 112(3) | If the explanation is not satisfactory, the person's service is terminated by the management |
The rule does not set a time limit for the show-cause reply, does not say who in management decides, and does not say the termination needs any further order or inquiry. It also does not link to a Code provision on dismissal. Employers should keep their own procedure fair and recorded: written show-cause, a reasonable time to reply, a reasoned decision. For a termination that is disputed, see the options in our legal dispute resolution service. Whether other labour laws apply to the termination is outside what these two rules say.
Practical examples
Example 1. A manager sends a periodical-examination notice on 1 March for an examination on 25 March. That is more than twenty days. The employer sends a copy to the examining doctor with the person's last Form IX certificate.
Example 2. The worker was on hospital leave and missed the 25 March date. The manager issues a second notice of fifteen days (the minimum is ten) and sends a copy to the doctor. The doctor reports within a week of the new date that the worker attended.
Example 3. A worker ignores both notices. The manager issues a show-cause notice. The worker's reply says he was not at home; the management finds this unsatisfactory and, under rule 112(3), terminates his service. The employer records every notice and reply.
Need help with mine medical compliance?
If your mine has many workers due for examination in different months, a schedule that tracks notices, second notices and replies will save disputes later. Our team can design one against the Central Rules. Our labour law compliance service is the place to start.
Key takeaways
- Seven days' written notice for an initial examination; twenty days' for a periodical one; copy to the examining authority.
- A person with reasonable cause for missing gets a second notice of at least ten days.
- The examining authority reports within one week of the second-notice date whether the person appeared.
- Rule 112: show cause, another chance if satisfactory, termination if not.
- The notice form is to be specified by the Chief Inspector-cum-Facilitator; the opening of rule 112(1) is unreadable in the scan.
Read next
- Rules 109 and 110: initial and periodical medical examination in mines
- Rules 113 and 114: standard and report of medical examination and retention of certificates
- Rules 120 to 122: unfit persons, cost of examination and exemptions
- Mines Act: safety provisions and DGMS framework
Disclaimer: Based on the Occupational Safety, Health and Working Conditions Code, 2020 (as enacted) and, where noted, the Occupational Safety, Health and Working Conditions (Central) Rules, 2026 (G.S.R. 345(E), 8 May 2026), as on 30 September 2026. The Code is in force from 21 November 2025; some provisions may be notified later, and State Governments make their own rules for establishments where the State is the appropriate Government. Verify the current position before acting.