Procedure for a change explained: this guide covers what Procedure for a change means, who it applies to, the step-by-step process, documents required, fees, due dates and penalties in India — so you can stay compliant with confidence and avoid costly mistakes.
SHORT SUMMARY:
This Article contains the procedure for a change in the Object clause of the Company under the Companies Act, 2013 with detailed documentation required. I hope this document would be of some help w.r.t. professional workings. Memorandum of association is the charter of the company and defines the scope of its activities. Memorandum of association defines the relation of the company with the rights of the members of the company interest and also establishes the relationship of the company with the members.
The Memorandum of Association (MOA) of a company has object clauses that determine the purpose and range of activities of a company. After incorporation of a company, it may want to change the object clause. This requires an alteration in the MOA of the company and section 13 of the Companies Act 2013 covers the same. Every clause on the MOA can be altered (with the exception of the capital clause which requires an ordinary resolution to be passed) by passing a special resolution as mentioned in section 13. We cover the basic process to change the object clause of MOA of a company as per Companies Act 2013.
Chapter II Incorporation of Company and Matters Incidental Thereto Provisions of the Companies Act, 2013: Section 13: Alteration of Memorandum.
The company can alter its object clause by way of addition, deletion, modification, substitution, or in any other way, only if it wants:
STEPS FOR ALTERATION IN OBJECT CLAUSE OF MEMORANDUM OF ASSOCIATION:
STEP-I- Convene A Board Meeting: (As per section 173 and SS-1)
- Issue Notice of Board Meeting to all the directors of the company at least 7 days before the date of the Board Meeting.
- Attach Agenda
- Notes to Agenda
- Draft Resolution
STEP: II- Hold the Board Meeting:
- Proposed new Objects of the company.
- Pass Board Resolution after Selection of Object.
- Get Approval to change in the objects clause and recommending the proposal for members' consideration by way of the special resolution.
- Fixing the date, time, and venue of the general meeting and authorizing a director or any other person to send the notice for the same to the members.
STEP- III: Issue Notice of General Meeting: (Section 101)
Notice of EGM shall be given at least 21 days before the actual date of EGM. EGM can be called on Shorter Notice with the consent of at least majority in number and ninety-five percent of such part of the paid-up share capital of the company giving a right to vote at such a meeting:
- All the Directors.
- Members
- Auditors of Company
The notice shall specify the place, date, day, and time of the meeting and contain a statement on the business to be transacted at the EGM.
STEP-IV- Hold General Meeting: (Section 101)
- Check the Quorum.
- Check whether the auditor is present, if not. Then Leave of absence is Granted or Not. (As per Section- 146).
- Pass Special Resolution.
- Approval of Alteration in MOA.
STEP-V- Filing and fees:
File FORM NO. MGT-14 (Filing of Resolutions and agreements to the Registrar under section 117) with the Registrar along with the requisite filing within 30 days of passing the special resolution, along with given documents: -
ATTACHMENTS:
- Certified True Copies of the Special Resolutions along with explanatory statement;
- Copy of the Notice of meeting send to members along with all the annexure;
- A printed copy of the Memorandum Article of Associations.
- Copy of Attendance Sheet of General Meeting.
- Shorter Notice Consent, if any.
STEP-VI- Follow up:
- The Registrar shall then accordingly register the alteration and issue a certificate which will be the conclusive evidence that all the requirements with respect to the alteration have been duly complied with by the company.
- The alteration shall be complete and effective only on the issue of certificate by the Registrar.
- Incorporate the alteration in every copy of the memorandum.
DRAFT
SAMPLE BOARD RESOLUTION FOR
Change in Object Clause of the Company
“RESOLVED THAT pursuant to the provisions of Section 13 and other applicable provisions, if any, of Companies Act, 2013, (including any statutory modifications or re-enactment thereof, for the time being in force), and the rules framed there under, consent of the Board of Directors of the Company be and is hereby accorded, subject to the approval of the Registrar of Companies, NCT of Delhi & Haryana and subject to the approval of Shareholders in General Meeting, to append following sub clause (4) after sub clause (3) of clause III (A) of the Memorandum of Association of Company:
(4) “To carry on the Manufacturing and Business ………………………………………….”
FURTHER RESOLVED THAT for the purpose of giving effect to this resolution, Mr. ABC, Director of the Company be and is hereby authorized, on behalf of the Company, to do all acts, deeds, matters and things as deem necessary, proper or desirable and to sign and execute all necessary documents, applications and returns for the purpose of giving effect to the aforesaid resolution along with filing of necessary E-form as return of appointment with the Registrar of Companies, NCT of Delhi and Haryana.”
SAMPLE SHAREHOLDERS RESOLUTION FOR:
Change in Object Clause of the Company
“RESOLVED THAT pursuant to the provisions of Section 13 and other applicable provisions, if any, of Companies Act, 2013, (including any statutory modifications or re-enactment thereof, for the time being in force), and the rules framed thereunder, consent of the shareholders of the Company be and is hereby accorded, subject to the approval of the Registrar of Companies, NCT of Delhi & Haryana, to append following subclause (4) after subclause (3) of clause III (A) of the Memorandum of Association of Company:
(4) “To carry on the Manufacturing and Business ………………………………………….”
FURTHER RESOLVED THAT for the purpose of giving effect to this resolution, Mr. ABC, Director of the Company be and is hereby authorized, on behalf of the Company, to do all acts, deeds, matters and things as deem necessary, proper or desirable and to sign and execute all necessary documents, applications and returns for the purpose of giving effect to the aforesaid resolution along with the filing of necessary E-form as the return of appointment with the Registrar of Companies, NCT of Delhi and Haryana.”
(Author – CS Divesh Goyal, GOYAL DIVESH & ASSOCIATES Company Secretary in Practice from Delhi and can be contacted at csdiveshgoyal@gmail.com).
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