AGM Rules Notice explained: this guide covers what it means, who it applies to, the step-by-step process, documents required, fees, due dates and penalties in India — so you can stay compliant with confidence and avoid costly mistakes.
An Annual General Meeting (AGM) is a mandatory yearly meeting of a company's shareholders. Here are the rules, notice requirements and procedure under the Companies Act, 2013.
When an AGM must be held
- Within 6 months of the financial year end (9 months for the first AGM)
- The gap between two AGMs cannot exceed 15 months
- OPCs are exempt from holding an AGM
Notice requirements
- At least 21 clear days' notice in writing (or electronically)
- Notice must state the day, date, time, venue and business to be transacted
- Sent to all members, directors and auditors
Business transacted
Ordinary business includes adoption of financial statements, declaration of dividend, appointment/re-appointment of directors and auditors. Special business is any other matter, transacted via special/ordinary resolutions.
Frequently Asked Questions
When must a company hold its AGM?
Within 6 months of the financial year end (9 months for the first AGM), with no more than 15 months between two AGMs.
How much notice is required for an AGM?
At least 21 clear days' notice in writing or electronic form.
Is an AGM mandatory for all companies?
All companies except One Person Companies must hold an AGM.
What business is transacted at an AGM?
Adoption of accounts, dividend, appointment of directors/auditors (ordinary business) and any special business.
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