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Notice / Reply

Reply to a Registrar of Companies (ROC) Notice

A company's formal response to a notice issued by the Registrar of Companies, addressing an alleged default and enclosing supporting compliance.

Reply to Notice from the Registrar of Companies

Date: [Date]

To,
The Registrar of Companies,
[State / Jurisdiction], Ministry of Corporate Affairs.

Ref: Your Notice No. [Notice No.] dated [Notice Date] issued to [Company Name] (CIN: [CIN]).

Subject: Reply to notice regarding [alleged default, e.g., non-filing of Form [___]] under the Companies Act, 2013.

Respected Sir/Madam,

  1. We refer to the notice cited above whereby the company has been called upon to explain [alleged default].
  2. At the outset, [Company Name] submits that the delay/default arose on account of [reason, e.g., technical issues on the MCA portal / bona fide oversight] and was not wilful.
  3. The company has since rectified the position by filing [Form No.] on [date] vide SRN [SRN], along with applicable additional fees. Copies are enclosed as Annexure A.
  4. The company undertakes to maintain timely compliance under the Companies Act, 2013 going forward and requests that the notice be dropped.

We request you to kindly take the above submission on record.

Thanking you,

Yours faithfully,
For [Company Name]
[Name], Director / Company Secretary
DIN/Membership No.: [___]

Before you use it — fill in / check

  • Company/entity
  • Ref & date
  • Authority/recipient
  • Date

How to use this template

  1. Read through and replace every [bracketed] or blank placeholder with your actual details.
  2. Delete any clause that doesn't apply and add anything specific to your situation.
  3. Click Print / Save as PDF to download, or Copy text to paste into your letterhead.
  4. Get it signed / stamped / notarised as required, and keep a copy for your records.

This is a general, editable template for convenience only — not legal advice. For anything material, have a professional review it. TaxClue isn't liable for how it's used.