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Notice / Reply

Notice to a Director for Absence from Board Meetings (Section 167)

A caution notice to a director whose absence from Board meetings risks automatic vacation of office under Section 167.

Notice Regarding Absence from Board Meetings

Date: [Date]

To,
[Director Name]
Director, [Company Name]
[Address]

Subject: Continued absence from Board meetings and consequences under Section 167 of the Companies Act, 2013.

Dear Mr./Ms. [Director Name],

  1. Our records show that you have not attended any Board meeting of the company during the period from [start date] to [end date], nor obtained leave of absence.
  2. Under Section 167(1)(b) of the Companies Act, 2013, the office of a director becomes vacant if he/she absents himself/herself from all meetings of the Board held during a period of twelve months, with or without seeking leave.
  3. You are therefore requested to attend the forthcoming Board meeting scheduled on [date] at [time / venue] to avoid the automatic vacation of your office.
  4. Please treat this as a formal caution. Kindly confirm your attendance by [reply date].
For [Company Name]
[Name]
Company Secretary / Director

Before you use it — fill in / check

  • Company/entity
  • Ref & date
  • Authority/recipient
  • Date

How to use this template

  1. Read through and replace every [bracketed] or blank placeholder with your actual details.
  2. Delete any clause that doesn't apply and add anything specific to your situation.
  3. Click Print / Save as PDF to download, or Copy text to paste into your letterhead.
  4. Get it signed / stamped / notarised as required, and keep a copy for your records.

This is a general, editable template for convenience only — not legal advice. For anything material, have a professional review it. TaxClue isn't liable for how it's used.