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Board Resolution

Board Resolution for Convening the Annual General Meeting

Use this resolution to fix the date of the AGM and approve the notice to members.

CERTIFIED TRUE COPY OF THE RESOLUTION

passed at the meeting of the Board of Directors of [Company Name] held on [Meeting Date] at the registered office of the Company

RESOLVED THAT pursuant to Sections 96 and 101 of the Companies Act, 2013 read with the Companies (Management and Administration) Rules, 2014, the ______ Annual General Meeting of the members of the Company be convened and held on [Effective Date] at ______ (time) at the registered office of the Company, and that the draft notice of the meeting, together with the explanatory statement under Section 102 and the agenda of ordinary and special business, as placed before the Board, be and is hereby approved.

FURTHER RESOLVED THAT the notice be issued giving not less than clear twenty-one days, that the Register of Members and the transfer books be closed for the period stated in the notice, and that any Director or the Company Secretary be and is hereby severally authorised to sign and dispatch the notice and to do all acts necessary to give effect to this resolution.

Certified to be true copy

For [Company Name]


_______________________
(Director / Company Secretary)
DIN / Membership No.: ________
Date: [Effective Date]

Before you use it — fill in / check

  • Company name
  • Amount/details
  • Effective date
  • Meeting date

How to use this template

  1. Read through and replace every [bracketed] or blank placeholder with your actual details.
  2. Delete any clause that doesn't apply and add anything specific to your situation.
  3. Click Print / Save as PDF to download, or Copy text to paste into your letterhead.
  4. Get it signed / stamped / notarised as required, and keep a copy for your records.

This is a general, editable template for convenience only — not legal advice. For anything material, have a professional review it. TaxClue isn't liable for how it's used.