Schedules I explained: this guide covers what it means, who it applies to, the step-by-step process, documents required, fees, due dates and penalties in India — so you can stay compliant with confidence and avoid costly mistakes.
The four Schedules to the IEPF Rules, 2016 are the working tools behind rule 7. Schedule I lists the registers the Authority keeps. Schedule II lists the documents needed to register transmission of securities, case by case. Schedule III lists the documents when physical securities are lost. Schedule IV sets out how the company and the Authority verify and decide a claim. This article is as amended up to G.S.R. 733(E) dated 1 October 2025 (Form IEPF-5); the rule text is per the MCA e-book to G.S.R. 552(E) of 9 September 2024. Later amendments should be checked before you rely on it. If you are a legal heir or a company handling a transmission, see our share transfer service.
For a legal heir, successor, administrator or nominee, the document list depends on whether the securities are in physical or DEMAT mode, single or joint, with or without nomination, and on value: the printed thresholds are rupees five lakh for physical and rupees fifteen lakh for DEMAT securities per issuer company. For lost physical securities, an FIR or police complaint and an indemnity bond are required, with a newspaper advertisement if the market value is above rupees five lakh. The company verifies genuineness and entitlement.
Schedule I: registers and books of the Authority
Schedule I lists thirteen registers and books: (i) Register of Shares transferred under section 124(6); (ii) Central Cash Book; (iii) Company-wise Ledger; (iv) General Ledger; (v) Cashier's Cash Book; (vi) Bank Ledger; (vii) Register of Assets; (viii) Investment Register; (ix) Claim Register; (x) Refund Register; (xi) Suspense Register; (xii) Documents Register; and (xiii) any other register or book as decided by the Authority. These are the Authority's records referred to in rule 4; see our article on rules 1 to 4.
Schedule II: documents for transmission of securities
Schedule II is headed "Documents to be submitted to the Authority to register transmission of securities". It is in two parts, A for physical mode and B for DEMAT mode, each with four cases.
Documents common to all four cases
| Case | Documents as printed |
|---|---|
| Held singly with nomination (para 1) | Signed transmission request form by the claimant; copy of the death certificate of the security holder, attested by the claimant; self-attested copy of PAN card; for physical, the original share certificate sent to the company with a scanned copy attached, and for DEMAT, a copy of the transaction statement certified by the Depository Participant; any other government ID proof of the nominee |
| Held jointly with nomination (para 3) | The same list; for DEMAT, a copy of the transaction statement attested by the claimant |
| Held singly or jointly without nomination (paras 2 and 4) | The documents of paragraph 1 or 3 plus an affidavit from all legal heirs on appropriate non-judicial stamp paper, identifying and claiming legal ownership; if the claimant is named in a succession certificate, probate of will or letter of administration, an affidavit from that claimant alone is enough |
Additional documents by value, without nomination
| Securities | Up to the printed limit | Above the printed limit |
|---|---|---|
| Physical (limit: rupees five lakh per issuer company) | One or more of: (a) succession certificate, probate of will or will, letter of administration, a decree or order of a court or Tribunal, or a legal heir certificate issued by a revenue authority not below the rank of Tahsildar; or (b) in their absence, a no objection certificate from all legal heirs (or a notarised Family Settlement Deed) and an indemnity bond on non-judicial stamp paper indemnifying the STA or issuer company | The documents in (a) only |
| DEMAT (limit: rupees fifteen lakh per issuer company) | The same alternatives | The documents in (a) only |
For joint holdings without nomination, the same alternatives apply, with the same two limits.
The Explanation to Schedule II
- A company may enhance the limit in accordance with Schedule VII of the SEBI Listing Obligations and Disclosure Requirements Regulations, 2015, after Board approval, giving the Authority a copy of the Board resolution at the time of verification of the claim.
- Where a copy of a Will is submitted, it must be accompanied by a notarised indemnity bond from the claimant to whom the securities are transmitted.
- Where a legal heir certificate is submitted, it must be accompanied by a notarised indemnity bond from the legal heir or claimant and a no objection certificate from all other legal heirs, stating that they relinquish their rights to the claim, attested by a notary public or a gazetted officer.
- The value of the securities is quantified by the applicant on the closing price on a recognised stock exchange on the day before the application for listed securities; for unlisted securities, on the face value or maturity value, whichever is more.
Our article on transmission of shares on death, physical and demat explains the ordinary transmission procedure outside the IEPF.
Schedule III: lost securities in physical mode
| Item | Document |
|---|---|
| 1 | Self-attested copy of the FIR or police complaint containing the security holder's information, holding details, folio number and distinctive numbers of the share certificate, if the market value of the shares is greater than five lakh rupees |
| 2 | Omitted |
| 3 | An indemnity bond by the security holder on non-judicial stamp paper of requisite value, attested by a Notary Public, by the person in whose name the certificate is being issued, that he has not sold or disposed of the securities or acted so as to create any third party interest |
| 4 | A copy of the advertisement regarding the loss in a widely circulated newspaper, if the market value of the securities is greater than rupees five lakh |
Explanation I allows a foreign national or non-resident Indian, instead of the item 1 documents, to give a self-declaration of securities lost, misplaced or stolen, notarised, apostilled or consularised in the country of residence, with self-attested copies of a valid passport and overseas address proof. Explanation II sets the same valuation basis as in Schedule II. See our article on claiming IEPF shares when certificates are lost.
Schedule IV: procedure for disposing of claims
Paragraph 1: the company. The company is responsible for verifying the genuineness and entitlement of the claimant through Aadhar Card, PAN Card, Passport, any other Government ID proof, and matching of signature and photo. It verifies the documents enumerated in Form IEPF-5 and retains the originals. It verifies the amount and shares against its e-filings to the Authority and submits the e-verification report. It must also take a special contingency insurance policy from an insurance company for the risk from such claims, in respect of the verification report under rule 7(3) or the revised report under the second proviso to rule 7(7).
Paragraph 2: the Authority's indicative checks. (i) completeness of information in IEPF-5; (ii) matching the e-form with the scanned documents; (iii) affidavit and supporting documents for name changes or variations (gazette notification, marriage certificate and so on); (iv) omitted; (v) indemnity on stamp paper of appropriate value in the claimant's name; (vi) verification of the claimant's PAN with the Client Master List and the Government database; (vii) for physical securities, authentication of the scanned certificate by the company; (viii) matching DEMAT Account No., name, PAN and address with the CML; (ix) matching the CML of the unclaimed suspense account where the shares came from that account; and (x) verifying the amount due from e-form IEPF-1, INV-1, IEPF-1A or IEPF-7, with proportionate deductions in the refund where data is not available in the MCA system.
Paragraph 3. The Authority may seek any other documents or clarification from the claimant or the company as required.
A worked example
Mr. Karthik Rao, a legal heir, claims his late father's shares in Meadow Textiles Limited, held in DEMAT mode in the father's sole name without nomination and worth rupees twelve lakh. He sends the signed transmission request form, the death certificate, PAN, the certified transaction statement and an affidavit from all legal heirs. As the value is below the printed rupees fifteen lakh DEMAT limit, he can give either a succession certificate or a no objection certificate from all legal heirs with an indemnity bond. The company verifies the claim as Schedule IV requires. For the claim process itself, see rule 7 and the transfer side in rule 6.
Need help with a transmission or lost certificate claim?
Choosing the right set of documents for a claim depends on the case and the value, and a wrong set means a rejected IEPF-5. Our share transfer team can match your case to the Schedule II or III list and prepare the papers.
Key takeaways
- Schedule I lists the thirteen registers and books the Authority keeps.
- Schedule II lists documents by physical or DEMAT mode, single or joint holding, and nomination; value limits are rupees five lakh (physical) and rupees fifteen lakh (DEMAT).
- Wills and legal heir certificates need notarised indemnity bonds; a legal heir certificate also needs a no objection certificate from the other heirs.
- Schedule III covers lost physical securities: FIR, indemnity bond and advertisement above rupees five lakh in value.
- Schedule IV makes the company responsible for verification, with contingency insurance.
Read next
- Rule 7: claiming shares and dividend back in IEPF-5
- Rule 6: transfer of shares to the IEPF
- IEPF claim when physical share certificates are lost
- Transmission of shares on death: physical and demat procedure
Disclaimer: Based on the Companies Act, 2013 rules (and the Companies (Auditor's Report) Order, 2020) named above as consolidated in the MCA e-book (consulted on 3 October 2026), with the later notifications the article names. Later amendments, fees, forms and the Companies Act, 2013 provisions referred to should be checked. This article is general information, not legal advice; check the official text before acting.