Notice of AGM — Template and Format

[COMPANY NAME] PRIVATE LIMITED
CIN: [CIN]
Registered Office: [Address], [City] – [PIN]

Ref: AGM/[YYYY-YY]                                    Date: [DD-MM-YYYY]

NOTICE OF THE [__] ANNUAL GENERAL MEETING

NOTICE is hereby given that the [__] Annual General Meeting of the
members of [Company Name] Private Limited will be held on [Saturday],
[DD-MM-YYYY] at [11:00 A.M.] at [the registered office / venue], to
transact the following business:

ORDINARY BUSINESS:

1. To receive, consider and adopt the audited Financial Statements
   (Balance Sheet as at 31st March, [YYYY], and the Statement of Profit
   and Loss for the year ended on that date) together with the Reports of
   the Board of Directors and the Auditors thereon.

2. To declare a dividend of ₹[__] per equity share for the financial year
   [YYYY-YY]. [Delete if no dividend.]

3. To appoint a Director in place of [Name] (DIN: [______]), who retires
   by rotation and, being eligible, offers himself for re-appointment.

4. To appoint the Statutory Auditors and fix their remuneration and in
   this regard to consider the following as an Ordinary Resolution:
   "RESOLVED THAT pursuant to Sections 139 and 142, M/s [Auditor & Co.],
   Chartered Accountants (FRN [______]), be and are hereby appointed as
   Statutory Auditors of the Company to hold office from the conclusion of
   this AGM until the conclusion of the [__] AGM, at a remuneration of
   ₹[amount] plus applicable taxes and out-of-pocket expenses."

SPECIAL BUSINESS: [If any — annex explanatory statement u/s 102.]

                                             By Order of the Board
                                       For [Company Name] Private Limited

                                             ____________________
                                             [Name], Director/CS
                                             (DIN: [______])

NOTES:
1. A member may appoint a PROXY (Form MGT-11) to attend and vote instead
   of himself; a proxy need not be a member. Proxy forms must reach the
   registered office at least 48 hours before the meeting.
2. Corporate members must send a certified copy of the Board Resolution
   authorising their representative under Section 113.
3. The Register of Members and Share Transfer Books will remain closed
   from [DD-MM-YYYY] to [DD-MM-YYYY] (both days inclusive).
4. Members are requested to notify changes in address/bank/e-mail to the
   Company.